Technician Incharge - Operation Theatre

I. Leadership and Supervision:

• Team Management: Supervise, train, mentor, and evaluate the performance of junior OT technicians. Conduct regular in-service training and skill development programs.
• Workforce Planning: Prepare and manage duty rosters, allocate tasks, and ensure adequate staffing levels for all scheduled and emergency surgeries.
• Discipline and Compliance: Ensure all team members adhere to hospital policies, protocols, and national/international standards (e.g., NABH, JCI) for patient care, safety, and infection control.
• Problem Solving: Act as the first point of contact for technical issues or conflicts within the OT technician team, resolving them efficiently and escalating when necessary.

II. Operational Management:

• OT Preparation & Readiness: Oversee the meticulous preparation of multiple operating rooms for various surgical specialties (e.g., Cardiac, Neuro, Ortho, Transplant, Robotic Surgery). Ensure all necessary equipment, instruments, and consumables are readily available and in optimal working condition.
• Equipment Management:
  • Ensure proper functioning, calibration, and routine maintenance of all complex OT equipment, including anesthesia machines, ventilators, C-arms, laparoscopes, microscopes, surgical robots, nerve stimulators, cell savers, etc.
  • Coordinate with biomedical engineering department for preventive maintenance, repairs, and troubleshooting of equipment.
  • Maintain accurate records of equipment usage, maintenance, and repair.
• Sterilization and Asepsis:
  • Ensure strict adherence to advanced aseptic techniques and infection control protocols in all OTs.
  • Oversee the proper cleaning, disinfection, and sterilization of all surgical instruments and equipment, coordinating closely with the Central Sterile Supply Department (CSSD).
  • Conduct regular audits to ensure compliance with sterilization standards.
  • Manage and document OT fumigation schedules as per hospital policy.
• Inventory and Supply Chain:
  • Monitor and manage the inventory of surgical instruments, consumables, implants, and specialized equipment specific to super specialties.
  • Liaise with procurement and stores departments to ensure timely ordering and replenishment of supplies, preventing shortages.
  • Minimize wastage and optimize resource utilization.
• Patient Safety:
  • Ensure accurate patient positioning and transfer, especially for complex surgeries requiring specific setups.
  • Verify patient identification, surgical site, and procedure as per hospital protocols (e.g., Time Out procedure).
  • Assist the surgical team in maintaining a sterile field throughout the procedure.
• Assisting Surgical Team:
  • Provide expert technical assistance to surgeons and anesthetists during highly specialized and complex surgical procedures, including handling advanced equipment.
  • Anticipate the needs of the surgical team and proactively provide instruments and supplies.
  • Assist with patient monitoring as required during critical phases of surgery.

III. Documentation and Quality Assurance:

• Record Keeping: Ensure comprehensive and accurate documentation of all surgical procedures, instrument counts, equipment usage, sterilization records, and inventory movements.
• Compliance & Audits: Actively participate in internal and external audits (e.g., NABH, JCI) related to OT services. Implement corrective actions identified during audits.
• Policy & Protocol Development: Contribute to the development, review, and updating of OT policies, procedures, and standard operating protocols (SOPs) in line with best practices and regulatory requirements.
• Incident Reporting: Promptly report and document any equipment malfunctions, near misses, or adverse events, participating in root cause analysis and implementing preventive measures.
• Bio-Medical Waste Management: Ensure strict adherence to biomedical waste segregation and disposal protocols as per Indian regulations.

IV. Collaboration and Communication:

• Inter-Departmental Coordination: Foster excellent communication and collaboration with surgeons, anesthetists, nurses, CSSD, biomedical engineering, housekeeping, and other relevant departments to ensure seamless surgical flow.
• Patient and Family Interaction: Interact with patients and their families, providing reassurance and clear information regarding OT procedures when necessary and appropriate.