Logistics Clerk – Export/Import

Roles and Responsibilities

1. Order Management

• Receive and analyze export orders from clients or internal departments.

• Verify order requirements and prepare for processing.

2. Freight and Shipping Coordination

• Coordinate with CHA (Customs House Agent) to request sea freight rates and check vessel/shipping space availability.

• Finalize freight booking and maintain regular coordination with the CHA for shipping schedules and documentation.

3. Supplier and Production Coordination

• Place orders with the manufacturer based on confirmed export orders.

• Follow up regularly with the factory to ensure timely preparation and readiness of goods.

4. Inspection Coordination

• Inform third-party inspection agencies and the factory regarding inspection schedules.

• Ensure inspection is conducted as per buyer or regulatory requirements.

5. Transportation and Container Movement

• Coordinate with local transport agencies for container movement from the container yard to the factory.

• Ensure timely availability of containers for loading.

6. Documentation and Invoicing

• Prepare export invoices and packing lists strictly as per buyer/CHA/shipping instructions.

• Share documents with relevant parties for approval and corrections if needed.

7. Stuffing and Loading Operations

• Coordinate with the factory and stuffing team to ensure smooth loading of cargo into containers.

• Supervise or support the loading process as required.

8. Shipping and Customs Documentation

• Provide detailed shipping instructions to the CHA for filing the Shipping Bill.

• Check and verify the draft Shipping Bill before final submission.

• Review the Bill of Lading (BL) draft for accuracy before final issuance.

• Issue loading certificates if required by the buyer or shipping line.

• Prepare all necessary shipping/export documents as per buyer and compliance requirements.

9. Container Tracking and Follow-Up

• Monitor container movement weekly until it reaches the final destination.

• Provide shipment updates to internal teams or clients as needed.

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Skills and Requirements

• Basic understanding of international trade, logistics, and INCOTERMS.

• Familiarity with export documentation and shipping procedures.

• Good communication and coordination skills (especially with CHA, factory, and transporters).

• Strong attention to detail and ability to manage timelines.

• Proficiency in Microsoft Office and logistics tools.

• Email Communication knowledge compulsory!

This role is ideal for someone eager to grow and build experience in logistics and operations.

Salary💰 Competitive salary based on experience

Join our team and grow your career with PALANCA CORPORATION!