Operation Assistant

Job Description :

The Operations Assistant will provide administrative and Operational Support to the property management team. The role focuses on coordinating property managers, cleaners, maintenance teams, managing schedules, handling maintenance workflows, and completing procurement and back-office documentation. The postholder will ensure smooth day-to-day operations of properties and act as a key contact for internal and external stakeholders.

Key Responsibilities :

Operations & Scheduling

● Plan and manage diaries for property managers, cleaners, and maintenance staff.

● Coordinate daily property tasks and ensure schedules are followed.

● Manage maintenance call-outs and track completion of Jobs.

Maintenance & Property Management

● Plan and monitor maintenance tasks across all properties.

● Manage the maintenance side of internal system

● Support general day -to- day property management activities. Reporting & Data Management

● Produce spreadsheets and charts to track inspections and operational KPIs

● Maintain accurate records of Inspections, Maintenance and Operational tasks.

Procurement & Back Office

● Complete procurement paperwork, purchase orders, invoices, and supplier documentation.

● Maintain organised records for audits and compliance.

Communication & Administration

● Answer office phone calls and manage shared email inboxes

● Communicate with contractors, property managers, and internal teams.

● Provide general administrative support to the Operations team.

● Work closely with the Director of the company on a daily basis, providing operational updates, reports, and administrative support as required.

Job Type :- Full-time

Schedule:

● UK Shift

Job Timings :

Mon - Fri :- Afternoon Shift 1:00 PM to 10:30 PM , Sat - 1:00 PM to 7:30 PM (During Summers)

Mon-Fri :- Afternoon Shift 2:00 PM to 11:30 PM , Sat - 2:00 PM to 8:30 PM ( During Winters)

Salary :- ₹25,000.00 - ₹30,000.00 per month

Work Location :- In person