Secretary / Executive Assistant

Job Summary

We are hiring a reliable Administrative Secretary for our Rajkot office to provide comprehensive support to executives and teams. The role involves managing schedules, communications, and office operations to ensure efficiency in a fast-paced environment.

Key Responsibilities

• Answer phone calls, emails, and manage correspondence; redirect as needed.
• Schedule meetings, appointments, and maintain calendars; arrange travel.
• Prepare reports, minutes, agendas, and documents; organize filing systems.
• Greet visitors, handle inquiries, and manage office supplies/inventory.
• Coordinate mail, expenses, and basic bookkeeping; support event logistics.

Required Qualifications

• Graduation in any discipline; diploma in office management preferred.
• 1-3 years of secretarial/admin experience; familiarity with Rajkot business culture a plus.
• Proficiency in MS Office (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational, communication, and multitasking skills.
• Discretion with confidential information; basic accounting knowledge.

Preferred Skills

• Typing speed 40+ WPM; knowledge of shorthand/stenography beneficial.
• Local language fluency (Gujarati/English/Hindi).
• Ability to work independently with minimal supervision.