Accountant

JOB DESCRIPTION

DESIGNATION: ACCOUNTANT

Purpose of the job:

To develop, operate and maintain the strategic and corporate finance management requirement for Dynamic Tarang [P] Ltd to promote its food as well as other products and other services DTPL. The Finance Controller is expected to manage the financial information as per general accounting principles, internal audits and statuary requirements. This includes analysis of the books, producing accounts, monitoring the performance of different offices, auditing, overseeing all the tax and regulatory/compliance issues and assisting the management by contributing to decisions regarding financial strategies.

Accounts Officer Job Duties:

A.   Planning

·       To develop a monthly, weekly and daily plan for doing data analysis for managing financial information.

·       Develop appropriate strategy to maintain timely and accurate financial statements and reports that are appropriate for the users and in accordance with generally accepted accounting principle.

·       Plan appropriate strategy towards ensuring all statutory requirements of the organization are met including Provident Fund, Charitable Status, Withholding Payments, Income Tax, Goods, Sales Tax, VAT, Service Tax and any other statuary requirements.

·       Develop guidelines for periodic internal audits of all Dynamic Tarang offices as per general accounting principles.

·       Develop systems and procedures to maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash.

·       Develop system and processes to manage the cash flow and prepare cash flow forecasts in accordance with Finance Management Protocol of Dynamic Tarang.

·       To develop financial plans for any constitution of Special Purpose Vehicle (SPV) or any other subsidiary of Dynamic Tarang.

·       To identify the gaps and variances in financial planning and expenditures and design appropriate strategies to reduce the gaps.

·       To develop and implement policies and procedures as required ensuring that personnel and financial information is secure.

·       To plan for purchase and delivery of movable and immovable property and maintaining its data base in accordance with general accounting principles.

·       To plan all payroll functions to ensure that employees are paid in a timely and accurate manner to assist with the negotiations and manage the employee benefits plans.

·       To assist the team of Advisors and Dynamic Tarang Management in taking data based decisions and assist them with critical and strategic financial information to promote cause of DTPL forward .

·       To make Annual Budget Planning

·       Petty Cash Management

B.   Execution

·       To prepare budgets by establishing schedules; collecting, analyzing, and consolidating financial data; recommending plans.

·       To collect the field reports on a day to day basis from field offices of Dynamic Tarang based on Management Information Systems, analyze and present before the management on daily, weekly and monthly basis.

·       To develop the yearly and monthly cash flow and variances.

·       To conduct periodic internal audits in consultation with Chartered Accountant firm.

·       To visit, liaison and represent Dynamic Tarang with different individual and organization for financial matters.

·       To ensure that all payroll functions including staff benefits are developed and paid in a timely and accurate manner.

·       To manage the tracking of vacation, sick leave and other leave according to Personnel Services and Administrative Protocol. 

·       To maximizes the return, and limits risk, on cash by minimizing bank balances; making investments.

·       To ensure that all the payments are recorded properly with proper reviewing the vouchers and stocks.

·       To provide advice and supportive supervision on bookkeeping and financial services to members of finance team on day to day basis including their capacity building, this include maintaining the financial staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results.

·       To ensure all utilization certificates are submitted to government in their prescribed format.

·       To process and submit statutory and benefits remittances on time including Tax regulations.

·       To maintain financial accounting systems for cash management, accounts payable, accounts receivable, credit control, and petty cash in all offices of the company.

·       To reconcile bank and investment accounts and manage cash flow.

·       To document and maintain complete and accurate supporting information for all financial transactions.

·       To prepare all supporting information for the annual audit with the approved external auditor.

·       To protect assets by establishing, monitoring, and enforcing internal controls.

·       To maintain the professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.

·       To protect the operations by keeping financial information and plans confidential and contributes to team effort by accomplishing related results as needed.

·       To ensure Bills & Voucher Check on sample basis

·       Review of Sector Accountant Report

·       Review of Comparative purchase Statements

·       Organize Purchase Committee Meeting

·       To organise Negotiation Meeting with team.

·       Review of Field Offices.

·       To ensure Statuary Compliances

·       Compilation of Monthly Plans

·       Compilation of Daily Report on weekly Basis (on Friday).

·       Compilation of Monthly Report

·       To ensure timely Salary Disbursement

·       Analysis of report and sharing

·       Capacity building of Accountant/Program Person

·       To participate in Audit program.

·       To ensure Internal Audit compliances

·       To execute TA advances & its Bill Settlement

·       To ensure proper execution of Bank Reconciliation

·       Real estate purchase & sale, and its record keeping

·       To ensure proper management of PF Form – 16

·       To ensure Full & Final Settlement

·       To ensure Benevolent Fund Management

C.   Monitoring

·       To capture the data, conduct review and analysis to track the performance based on data received from the field.

·       Anticipate any major shortfall in financial management vis a vis the daily work done by the field team.

·       To take feedback from clients and end users and suggest the field team for improvement and also to establish Feedback mechanism that will help the organization to develop all rounded activities.

·       To conduct regular performance of the financial activities of the organization and suggest improvement thereon.

·       Conduct requisite field work for monitoring of the activity and keep the management informed about the development.

D.  Documentation & Sharing

·       To prepare reports by collecting, analyzing, and summarizing information.

·       To keep the documents in safe custody and assist the audit team in case of requirements.

·       To maintain the confidentiality of the data and share it with the requisite users only.

·       To track the performance on a regular basis.

E.   Any other works given by the management for the benefit of the company.