Account Assistant

An Accounts Assistant provides crucial administrative and clerical support to accounting departments, handling daily tasks like data entry, invoice processing, bank reconciliations, accounts payable/receivable, and maintaining financial records (ledgers, journals). They ensure accuracy, help with financial reporting, support audits, manage petty cash, and communicate with clients/suppliers, ensuring smooth day-to-day financial operations. 

Core Responsibilities:

• Data Entry & Record Keeping: Accurately entering transactions, updating ledgers, journals, and maintaining organized digital/physical files.
• Accounts Payable/Receivable: Processing vendor invoices, sending invoices to clients, tracking payments, and managing expenses.
• Bank Reconciliation: Matching bank statements with internal records and resolving discrepancies.
• Financial Reporting Support: Assisting senior accountants with preparing reports, budgets, and supporting audits.
• Payroll Support: Processing payroll documents and verifying data.
• Administrative Duties: Handling mail, emails, phone calls, and general office support for the finance team.
• Compliance & Accuracy: Checking records for correctness and ensuring adherence to company policies. 

Key Duties:

• Processing bills, payments, and expense reports.
• Issuing customer invoices and payment receipts.
• Managing petty cash.
• Controlling credit and chasing debt.
• Liaising with suppliers, clients, and third parties.
• Supporting month-end/year-end closing processes. 

Essential Skills:

• Strong attention to detail and accuracy.
• Good organizational and time management skills.
• Proficiency in accounting software (e.g., QuickBooks, Excel).
• Numerical and analytical abilities.
• Communication skills for interacting with internal and external parties.