Secretary / Executive Assistant

**Urgent Job Opening for the Position :EXECUTIVE ASSISTANT**

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Job Title: Personal Assistant to Managing Director

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Experience: 2-5 yrs

Reports To: Managing Director

Location: Rasoolpura

salary:3lpa

male/female-preffered

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Job Title: Personal Assistant to Managing Director

Experience Required: Minimum 10–12 Years

CTC: Open To Market.

Location: Corporate Office, Gachibowli

Male / Female Preffered

Position Summary:

The Personal Assistant (PA) to the Managing Director will be responsible for providing

comprehensive administrative, secretarial, and operational support to ensure the effective

functioning of the MD’s office. The role demands a high level of confidentiality, discretion,

professionalism, and organisational efficiency in managing day-to-day business activities.

Key Responsibilities:

1. Executive Support

 Manage and maintain the MD’s calendar, appointments, meetings, and travel itineraries

(domestic & international).

 Act as the first point of contact for all internal and external communications addressed to

the MD’s office.

 Screen emails, correspondence, and phone calls; prioritize and respond where appropriate.

 Prepare and organize documents, reports, presentations, and confidential files for

management review.

 Ensure timely follow-up on tasks, commitments, and correspondence.

2. Coordination & Communication

 Coordinate with departmental heads, clients, and external partners on behalf of the MD.

 Maintain effective communication between the MD’s office and internal departments to

ensure smooth information flow.

 Schedule and organize leadership meetings, board meetings, and review sessions, including

agenda preparation and minutes recording.

3. Administrative Management

 Handle confidential information with integrity and discretion.

 Manage travel arrangements, accommodation, and logistics for official events and meetings.

 Track and manage expense reports, reimbursements, and other administrative

documentation related to the MD’s office.

 Ensure all office documents, approvals, and communications are properly documented and

filed.

4. Strategic and Business Support

 Assist in preparing business summaries, data analysis, and reports required by the MD for

decision-making.

 Conduct basic research and provide relevant updates on industry trends, competitors, and

market developments.

 Support special assignments, confidential projects, and follow-up actions as directed by the

MD.

5. Professional Conduct

 Maintain a high degree of professionalism, punctuality, and confidentiality at all times.

 Represent the MD’s office in a courteous, organized, and efficient manner.

 Build and maintain positive working relationships with senior stakeholders and external

clients.

Contact:9381346098

sl.sgkhr@gmail.com