Documentation Executive

Job Responsibility

·       knowledge and clear understanding of Letters of Credit (LC).

·       Prepare and verify essential export documents including commercial invoices, packing lists, bills of lading (BL), and certificates of origin.

·       Ensure all export documentation and processes comply with international trade laws, customs regulations, and country-specific requirements.

·       Coordinate with internal departments such as shipping and logistics to ensure smooth shipment execution.

·       Maintain accurate and well-organized records of all export documentation for auditing and future reference.

·       Monitor shipments and provide regular updates on tracking information and delivery status to clients and stakeholders.

·       Identify, address, and resolve issues or discrepancies related to export documentation or processes.

·       Communicate effectively with clients, freight forwarders, customs officials, and other stakeholders involved the export process.

·       Prepare and submit daily reports on shipments, delivery schedules, and key performance indicators (KPIs).

Skills, Experience and Qualification Required

·       Fresher or up to 5 years experience in documentation or sales coordination.

·       Fluent in English.

·       Familiarity with export/import procedures and documentation will be an advantage.

·       Any graduate, MBA preferably

·       Strong Microsoft Office Suite skills with high proficiency in Excel and PowerPoint.

·       Ability to prepare professional business reports, correspondence and presentations.

·       Ability to work independently and with minimal supervision.

·       Excellent interpersonal, communication, negotiation and presentation skills to deal effectively with all levels of business contacts internally and externally.