Tender Manager

Role Overview:The Tender Manager is responsible for managing the entire tendering process—right from identifying tender opportunities, preparing technical and commercial proposals, coordinating with internal departments, and submitting competitive bids. The role ensures high-quality tender documentation and maximizes the company’s chances of winning projects.

• Key Responsibilities:
• 1. Tender Identification & Analysis : Monitor government portals, e-procurement sites, and private platforms for relevant tenders.
• Review tender documents, eligibility criteria, scope of work, and terms & conditions.
• Conduct feasibility analysis and assess risk, cost impact, and competitiveness.
• 2. Tender Preparation & Submission : Prepare and compile complete tender dossiers including technical bids, commercial bids, BOQs, compliance sheets, and certifications.
• Coordinate with sales, engineering, procurement, finance, and legal teams for accurate inputs.
• Draft tender responses, presentations, and clarifications.
• Ensure timely submission as per deadlines (online/offline).
• 3. Documentation & Compliance: Maintain an updated repository of company documents such as registrations, licenses, certifications, past experience, and financial statements.
• Ensure tender documents meet all statutory, technical, and commercial requirements.
• Manage tender amendments, corrigendum responses, and updated submissions.
• 4. Costing & Pricing : Prepare cost estimates, pricing sheets, and margin calculations.
• Liaise with suppliers and internal procurement for competitive pricing.
• Ensure price alignment with company profitability and strategy.
• 5. Coordination & Communication: Act as the single point of contact between the company and the tendering authority.
• Handle pre-bid meetings, technical queries, and clarifications.
• Coordinate with internal teams for accurate and timely information.
• 6. Post-Tender Activities: Track tender status and follow up with authorities.
• Support negotiations, documentation, and contract finalization.
• Maintain MIS of submitted, won, and lost tenders; analyze success rates and areas for improvement.

• Skills & Competencies Required:
• Strong understanding of tendering process and government procurement rules.
• Excellent communication and documentation skills.
• Strong analytical and problem-solving abilities.
• Proficiency in MS Office (Excel, Word, PowerPoint) and e-tendering portals.
• Ability to work under pressure and meet strict deadlines.
• Attention to detail and accuracy.