Accountant

Job Description – Accounts & Purchase Executive

Position: Accounts & Purchase Executive

Department: Finance & Procurement

Location:Katargam Surat

Reporting To: Finance Manager / Director

Role SummaryThe Accounts & Purchase Executive will handle day-to-day accounting operations along with procurement activities, ensuring accurate financial records, timely vendor payments, cost-effective purchasing, and proper documentation.

• Key Responsibilities Accounts (Finance)

• Maintain books of accounts in Tally Prime
• Record purchase, sales, receipts, and payment entries
• Prepare and reconcile bank statements and ledgers
• Manage GST compliance (GSTR-1, GSTR-3B, reconciliation)
• Monitor receivables and payables ageing
• Process vendor payments and follow up for collections
• Maintain petty cash and expense records
• Assist in monthly closing and audit documentation
• Prepare basic MIS and expense reports

Purchase (Procurement)

Prepare and process Purchase Orders (POs)

• Obtain and compare vendor quotations
• Negotiate pricing and delivery timelines
• Coordinate with vendors for timely material delivery
• Track pending orders and maintain purchase register
• Verify purchase bills with PO and GRN
• Develop and maintain vendor database
• Support inventory coordination with store/operations

Required SkillsWorking

• knowledge of Tally Prime and MS Excel
• Understanding of GST and basic accounting principles
• Vendor management and negotiation skills
• Good documentation and follow-up ability
• Attention to detail and accuracy
• Basic email drafting and communication skills
• Preferred QualificationsB.Com / M.Com or equivalent
• 1–4 years experience in accounts and purchase role
• Experience in IT / EV / Electrical / EPC industry (preferred)

Key Performance Indicators (KPIs)

• Accuracy of accounting entries
• Timely GST and statutory compliance
• On-time PO processing and material availability
• Vendor payment cycle management
• Cost savings in procurement