Back Office Cum Tender Executive

1. Tender Management & Bidding

• Identify relevant government and institutional tenders from portals like GeM, CPPP, state tender sites (e.g., TGMSIDC, HLL, Eprocure, etc.).
• Analyze tender documents, eligibility criteria, and commercial requirements.
• Prepare and compile all technical and financial bid documents in coordination with internal departments (Regulatory, QA, Accounts, Production, etc.).
• Ensure timely submission of bids (both online and offline).
• Track bid status, attend pre-bid meetings, respond to clarifications, and follow up on results.

2. Dealer & Distributor Support

• Coordinate with authorized dealers for joint tender participation.
• Prepare authorization letters, product catalogues, and supporting documents.
• Guide dealers on online tender submission processes, document compliance, and pricing structures.
• Maintain a database of active and potential dealers participating in tenders across India.

3. Documentation & Compliance

• Maintain up-to-date records of licenses, registrations (ISO, CDSCO, CE, GMP, PAN, GST, etc.).
• Regularly update product technical data sheets, price lists, and product certifications.
• Ensure all tender documents are compliant with government norms and company standards.

4. Coordination & Communication

• Liaise with QA, Accounts, and Dispatch departments for document preparation and material dispatch post-tender award.
• Communicate with clients and procurement officials for updates, clarifications, or technical requirements.
• Coordinate with management for approval of rates, special terms, or discounts.

5. Visit & Deal Closure

• Occasionally visit hospitals, government offices, or procurement agencies for tender-related discussions, document submission, or to finalize deals.
• Represent the company professionally during meetings and presentations.

6. Reporting & Analysis

• Maintain a tracker of all tenders—applied, pending, won, and lost—with reasons for outcomes.
• Prepare periodic tender performance reports for management review.
• Analyze competitor pricing and tender trends to improve future participation strategies.

Required Qualifications & Skills

• Graduate in Science, Commerce, or Pharmacy (preferred: B.Sc / B.Pharm / BBA / MBA).
• 1–3 years of experience in government tender handling, preferably in the medical/surgical or pharma field.
• Strong knowledge of online tender platforms (GeM, Eprocure, CPPP, etc.).
• Excellent documentation, communication, and computer skills (Word, Excel, PDF management).
• Ability to coordinate with multiple departments and meet strict submission deadlines.
• Willingness to travel occasionally for institutional visits or tender follow-ups.

Key Attributes

• Attention to detail and accuracy.
• Strong organizational and follow-up skills.
• Proactive and self-motivated with a result-oriented approach.
• Ethical, responsible, and able to handle confidential information.

Compensation

• As per industry standards and experience.
• Incentives/allowances for successful tender closures or field visits (as applicable).