Company Secretary

Job Title: Company Secretary – Real Estate Hub

Job Summary

The Company Secretary will ensure full legal, regulatory, and corporate governance compliance for the real estate hub and its group entities. The role supports the Board and senior management in matters related to property transactions, regulatory filings, corporate governance, and stakeholder coordination, while ensuring compliance with real estate–specific laws and authorities.

Key Responsibilities:

Corporate Governance & Legal Compliance

Ensure compliance with corporate laws, real estate regulations, land laws, zoning requirements, and local authority approvals

Maintain statutory registers, company records, and property-related legal documentation

Monitor changes in corporate and real estate legislation and advise management accordingly

Board, Committee & Management Support

Organize Board, committee, and shareholder meetings for group real estate entities

Prepare agendas, board papers, resolutions, and minutes

Ensure implementation and follow-up of Board decisions related to property development, leasing, and investments

Real Estate Transactions & Documentation

Support legal documentation for property acquisition, sale, lease, joint ventures, and development agreements

Coordinate with legal advisors, land registries, municipalities, and regulatory authorities

Maintain records of title deeds, leases, MOUs, and contracts

Regulatory Filings & Authority Liaison

Prepare and submit statutory filings, annual returns, and regulatory disclosures

Liaise with real estate regulatory authorities, land departments, planning authorities, and free zone authorities (if applicable)

Ensure compliance with licensing, permits, and approvals for real estate projects

Investor & Stakeholder Management

Support investor relations, joint venture partners, and shareholders

Manage documentation related to shareholding structures, SPVs, and project entities

Assist in fundraising, project financing, and due diligence processes

Risk Management & Advisory

Advise management on corporate governance, risk, and compliance issues related to property development and management

Support audits, compliance reviews, and internal control frameworks

Assist in restructuring, formation, and liquidation of project companies and SPVs

Qualifications & Skills

Education & Certification

Bachelor’s degree in Law, Business Administration, Finance, or related field

Professional Company Secretary qualification (ICSA/CGI or equivalent preferred)

Experience

3–7 years of experience in a company secretarial, legal, or governance role

Experience in real estate, construction, property management, or infrastructure sectors preferred

Key Skills

Strong knowledge of corporate and real estate regulatory frameworks

Experience handling property-related documentation and authorities

Excellent coordination, drafting, and organizational skills

High level of integrity, confidentiality, and attention to detail

Reporting Line

Reports to the Board of Directors / Managing Director / Head of Legal & Compliance.