HR Admin Executive

• Key ResponsibilitiesAdministration & Office ManagementMaintain and update all administrative registers including Stationery Register, Courier Register, Visitors Register, and other required logs.
• Oversee housekeeping maintenance and ensure cleanliness standards across the office premises.
• Manage and place orders for housekeeping materials, stationery, and other office supplies, ensuring cost efficiency and timely availability.
• Coordinate hotel bookings, cab arrangements, train and bus bookings based on approved travel requests from CEO and employees.
• Negotiate with vendors and source required materials/services for team activities and office requirements.
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• Invoice & Vendor CoordinationVerify admin-related invoices along with supporting documents.
• Coordinate invoice submission for approval and payment processing in line with company policies.
• Maintain proper documentation for audit and record purposes.
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• HR Operations SupportUpload daily biometric attendance logs into the HRMS portal for ongoing sites.
• Prepare and share daily absent reports with the HR team.
• Maintain HR and admin files, ensuring proper documentation, filing, and confidentiality.
• Update and maintain employee master data and HR databases accurately.
• Prepare, coordinate, and share employee onboarding and offboarding documents in a timely manner.
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• Employee Engagement & CommunicationSend birthday, wedding, and welcome greeting emails through the official HR team email ID.
• Coordinate with internal teams and employees through professional and clear communication.
• Support HR initiatives, employee engagement activities, and internal coordination as required.
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Required Technical & Functional Skills

• AI Tools: ChatGPT, Gemini, Google AI Studio, Canva-AI (for drafting, communication, and basic design support).
• MS Excel: Strong working knowledge of formulas and functions including Lookup formulas and Pivot Tables.
• Documentation: Formatting, printing, record maintenance, and professional document handling.
• Email Communication: Drafting and coordinating emails in a professional and business-appropriate manner.
• Vendor Negotiation & Sourcing: Ability to negotiate rates and source materials/services efficiently.
• Software Skills : HRMS, Attendance, Payroll
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• Personal Traits & CompetenciesHigh level of confidence and professional communication skills.
• Strong people management and coordination abilities.
• Self-motivated, proactive, and able to handle multiple tasks independently.
• Demonstrates integrity and discretion, with the ability to maintain strict confidentiality of HR and company information.
• Organized, detail-oriented, and process-driven.
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• Qualification & ExperienceGraduate/Postgraduate in HR, Administration, or a related field.
• Prior experience in HR & Admin operations will be preferred.