Office Assistant

**Job Title:** Office Assistant

**Location:** Palanpur, Surat

**Department:** Office Assistant / Administator

**Reports To:** Office Manager/Administrative Supervisor

**Job Type:** Full-Time

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### **Job Summary**

The Office Assistant will support the smooth operation of our office by performing a variety of administrative and clerical tasks. This role involves handling day-to-day office functions, maintaining organization, and providing support to ensure efficiency. The ideal candidate will be detail-oriented, organized, and proactive in addressing office needs.

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### **Key Responsibilities**

- **Administrative Support:**

 - Answer phone calls, greet visitors, and handle inquiries in a professional manner.

 - Schedule and coordinate appointments, meetings, and events.

 - Prepare and manage correspondence, reports, and other documents.

- **Office Management:**

 - Maintain and organize office supplies and equipment, including ordering replacements as needed.

 - Ensure the office environment is clean, organized, and well-maintained.

 - Handle incoming and outgoing mail and packages.

- **Data Entry and Record Keeping:**

 - Input and update data in office systems and databases accurately.

 - Maintain filing systems, both physical and electronic, ensuring documents are stored properly and can be easily retrieved.

- **Customer Service:**

 - Provide excellent service to clients and staff, addressing their needs and directing them to appropriate resources or individuals.

 - Assist with onboarding new employees by preparing necessary documentation and supplies.

- **Financial Administration:**

 - Assist with invoicing, expense tracking, and basic accounting tasks as required.

 - Process and reconcile petty cash and manage office budget tracking.

- **Support to Staff:**

 - Provide general support to other team members, including assisting with special projects and ad hoc tasks.

 - Assist with travel arrangements and accommodations for staff members as needed.

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### **Qualifications**

- **Education:**

 - Graduation degree. Relevant certification is a plus.

- **Experience:**

 - Previous experience in an office environment or administrative role is preferred.

 - Experience with office software (e.g., Microsoft Office Suite, Google Workspace) and office equipment.

- **Skills:**

 - Strong organizational and multitasking abilities.

 - Excellent verbal and written communication skills.

 - Proficient in using office software and equipment.

 - Ability to handle sensitive information with discretion and confidentiality.

- **Other Requirements:**

 - Attention to detail and accuracy.

 - Strong problem-solving skills and ability to work independently.

 - Positive attitude and a professional demeanor.

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### **Working Conditions**

- **Environment:** Office-based role, with a standard work environment. May involve occasional lifting or moving of office supplies.

- **Hours:** Typically Monday through Saturday 9.30am to 6.30pm.