Office Assistant

An Office Assistant

supports daily business operations by managing administrative tasks, handling correspondence, and maintaining office organization. Key responsibilities include answering phones, receive the goods, managing supplies, keep the material stock and maintain it and performing data entry to ensure efficient office flow. Typical requirements include a high school diploma, 1+ years of experience, and strong proficiency in MS Office. 

Job Summary

We are looking for a highly organized and reliable Office Assistant to join our team. You will be the first point of contact for our company, managing front-desk duties, ensuring the office runs smoothly, and providing daily administrative support to staff. 

Key Responsibilities and Duties

• Reception: Greet visitors, answer/forward phone calls.
• Administration: Perform clerical tasks such as photocopying, scanning, faxing, and filing documents.
• Correspondence: Manage incoming/outgoing mail, packages, and email correspondence.
• Scheduling: Schedule appointments, maintain calendars, and coordinate meeting rooms.
• Inventory: Monitor and order office supplies, ensuring adequate stock levels.
• Support: Assist with basic bookkeeping (invoicing, expense reports) and special projects. 

Required Skills and Qualifications

• High school diploma or equivalent (Associate degree is a plus).
• 1+ years of experience in an administrative or office support role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Excellent verbal and written communication skills.
• Strong organizational skills and ability to multitask. 

Preferred Qualifications

• Experience with office management software.
• Customer service experience.