Secretary / Executive Assistant

Being the point of contact for general communications with their boss

Answering calls and routing them to the right person

Making travel arrangements for the executive officer they work for and keeping track of their itineraries

Planning and scheduling meetings

Recording the meeting (if required)

Researching and organizing data to represent the senior management, which may include directors, executives, and committees

Compiling expense reports

Performing bookkeeping tasks

Handling memos, reports, invoices, and related documents, including sensitive information

Keeping confidential information

Screening visitors and deciding if they should be allowed to meet with the executives

Going through the incoming documents (memos, invoices) and redistributing them

Office duties such as sourcing office supplies and handling the filing system

Handling and redistributing faxes and emails.

Providing complete administrative support

Managing and recording the supply needs.

Acting as a virtual assistant

Using technical tools and software such as the Microsoft Office Suite, especially text processing software and Excel spreadsheets