Secretary / Executive Assistant

Job Opportunity at GEM PROWESS

Company Overview

GEM PROWESS is a diamond import, manufacturing, and export company operating with a dedicated team of 10 employees. We specialize in international trade and diamond processing, maintaining compliance with global standards and regulations.

Core Requirements

• Proficiency in Advanced Excel

• Knowledge of Tally Accounting Software

Job Role

We will provide basic training for the following responsibilities:

Documentation & Compliance

• Preparation of import and export documents in line with RBI regulations.

• Handling bank documentation for international trade (Antwerp, Hong Kong, New York, Dubai, etc.), including multiple formats such as COD, consignment, and others.

• Submission of all required documents to custom authorities and banks.

Logistics & Operations

• Preparation of diamond lab shipments for destinations including Mumbai, Hong Kong, New York, Carlsbad, and Johannesburg.

• Use of net banking for local bill payments, salary distribution, and import duty payments.

• Oversight of the rough-to-polish diamond process.

• Conducting photo and video shoots of diamonds using Vision360 equipment.

Communication & Coordination

• Providing hourly email updates regarding invoices and shipments.

• Creating memos for local companies.

• Managing international client communication via email.

• Coordinating manufacturing flow management using company software, which automates and streamlines diamond processing tasks.

Financial Management

• Preparing and submitting daily invoices to the company’s Chartered Accountant (CA).

• Executing payments through the company account after CA’s advice on TDS deductions.

Work Environment

• Routine tasks vary daily; import/export and video shoots are not required every day.

• Due to international time zones, post-work communication may be necessary.

• Working hours: 8:30 AM – 7:00 PM

• Weekly holiday: Sunday

• Public holidays: Major festivals only (Republic Day, Gandhi Jayanti, etc. are working days).