Assistant Manager Procurement

Coordinate with PM for new projects, takeover of all documents such as BOQ, Technical

Specs, Sales order, PO from client etc.

2. In-depth study of all the data received from sales team for technical feasibility &

loopholes if any.

3. Attend meeting with PM, Sales team, project team & Directors for the queries.

4. Co-ordinate with PM for finalized Manufacturers of particular BOQ items.

5. Float enquiries to all vendors from database & also to vendors shared by sales team.

6. Collect all technical datasheets from vendors & share the data with project team for

technical approval.

7. Prepare comparison statement for all items as per BOQ (according to offers received

from vendors) & submit it to PM for review.

8. Schedule meetings with vendors for technical & commercial feasibility.

9. Negotiate with Vendors in loop with PM.

10. Prepare the LOI after finalization.

11. Take all necessary technical data sheets from project team which are approved by

consultant, client.

12. Take approval from project head on purchase requisition.

13. Check Availability of material in stock before processing PO.

14. Raise PO in consultation with PM & get it authorized.

15. Maintain PO files for particular project with the help of office assistant.

16. Execute material delivery to client in sync with Project Schedule.

17. Coordinate with vendors for the delivery of the material within the time frame.

18. Update track sheet & PR status for the particular project & report to PM on weekly basis.

19. Check GRN received from Project manager for maintaining proper inventory.

20. Timely collect Tax invoices, Delivery challan & Test certificates from the vendors.

21. Submit PM approved Tax invoices with all supporting documents to accounts team for

accounting purposes.

22. Maintain file for Tax invoices of particular project with the help of office assistant.

23. Prepare daily work plan for self, delivery personnel & movement of logistics vehicle.

Share it with PM.

24. Coordinate with delivery & logistics persons for timely delivery of the material on site

locations.

25. Maintain records of logistic vehicle for billing purposes on day to day basis.

26. Maintain file for vouchers of delivery personnel & submit it to accounts.

27. Find new vendors & update the vendor database.

28. Update inventory of materials, tools & tackles etc. (Available in store) in coordination

with storekeeper & report to PM, Project Head & Directors as & when required.