Private Secratary
Fortune Virtualspaces Private Limited
Private Secratary
Fortune Virtualspaces Private Limited
Plammoodu, Thiruvananthapuram
₹25,000 - ₹50,000 monthly*
Fixed
₹25000 - ₹45000
Average Incentives*
₹5,000
Earning Potential
₹50,000
You can earn more incentive if you perform well
Work from Office
Full Time
Any experience
Good (Intermediate / Advanced) English
Job Details
Interview Details
Job highlights
Urgently hiring
4 applicants
Benefits include: Annual Bonus, Mobile Allowance, Internet Allowance, Flexible Working Hours, Laptop, Food/Meals, Accommodation
Job Description
- Duties and Responsibilities of a Private Secretary
- 1. Administrative & Secretarial Support Provide complete secretarial support to the executive/management.Draft, type, and format letters, emails, reports, and presentations Maintain confidential files, records, and official documents Handle correspondence on behalf of the executive when required
- 2. Scheduling & Calendar Management. Manage the executive’s daily schedule, appointments, and meetings. Prioritize meetings and coordinate with internal and external stakeholders. Organize travel plans, itineraries, accommodation, and logistics
- 3. Communication & Liaison Act as the first point of contact between the executive and others. Handle phone calls, messages, and emails with professionalism. Communicate instructions and decisions of the executive accurately. Coordinate with departments, clients, vendors, and authorities
- 4. Meeting & Documentation Support. Prepare agendas, minutes of meetings (MoM), and follow-up actions. Arrange board meetings, client meetings, and official gatherings. Ensure timely circulation of documents and reports
- 5. Confidentiality & Discretion. Handle sensitive information with strict confidentiality. Maintain discretion in all professional dealings. Safeguard executive and organizational information
- 6. Office Coordination & SupervisionMonitor office workflow related to the executive’s functions. Coordinate with reception, accounts, HR, and operations teams. Track deadlines, approvals, and pending actions
- 7. Financial & Record Assistance. Assist in preparing expense statements and reimbursement claims. Maintain records of bills, invoices, and official expenses. Coordinate with accounts department for payments and approvals
- 8. Compliance & Follow-ups.Track statutory filings, contracts, and compliance-related timelines. Follow up on instructions, tasks, and commitments made by the executive. Maintain checklists and reminders for important deliverables
- 9. Personal Assistance (if applicable)Assist with personal scheduling related to official commitments. Handle confidential personal correspondence as authorized
- 10. Skill & Competency Requirements Excellent communication skills (written & verbal). Strong organizational and time-management abilities. Proficiency in MS Office, email, and documentation tools. Ability to work independently and under pressure
- .Personnal travelling also required
Job role
Work location
Plammoodu Bus Stop, Plamoodu, Plamoodu Thekkumoodu Residents Association, Plammoodu, Thiruvananthapuram, Kerala, India
Department
Legal & Regulatory
Role / Category
Corporate Affairs
Employment type
Full Time
Shift
Day Shift
Job requirements
Experience
Any experience
Education
Post Graduate
Skills
Corporate Ethics, Data protection, Investors relations, Data privacy, Corporate governance, Accessing unauthorized data, Confidential informations, Corporate Contracts
English level
Good (Intermediate / Advanced) English
Regional language
Fluent in speaking Malayalam, Hindi
Degree/ Specialisation
M.A (Hons.) in International Relations, M.Com in Corporate Secretaryship, M.A in International Relations, PG Diploma in Corporate Law/ Public Relations, MBA in Corporate Social Responsibility (Atleast one)
Age limit
24 - 30 years
Gender
Female
About company
Name
Fortune Virtualspaces Private Limited
Address
Plammoodu Bus Stop, Plamoodu, Plamoodu Thekkumoodu Residents Association, Plammoodu, Thiruvananthapuram, Kerala, India
Job posted by Fortune Virtualspaces Private Limited
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