Assistant Manager - Inventory and Stores Management

Assistant Manager -Stores

Responsibilities

Stores In-Charge - O3

Inventory Management:

• Monitor and maintain optimal inventory levels within the assigned area to meet operational demands, ensuring that stock is available for laying/construction needs.
• Assist in implementing inventory control procedures to maintain accurate records of inventory transactions, including receiving, storing, and dispatching material.
• Conduct regular inventory checks and audits, identifying discrepancies and reporting them to the Stores Lead for corrective action.
• Support efforts to optimize inventory turnover and reduce obsolete or excess stock in alignment with regional goals.
• Coordinate with suppliers for the timely delivery of materials, resolving any issues promptly to ensure uninterrupted operations.

Procurement Coordination:

• Collaborate with the Stores Lead and TechnoCommercial team to forecast inventory needs based on historical data and projected demand.
• Assist in evaluating supplier performance and ensuring procurement activities align with company policies and regulatory requirements.
• Review and verify purchase orders for inventory replenishment, ensuring alignment with budgetary constraints and operational needs.
• Monitor market trends and report potential risks and opportunities to the Stores Lead, helping to adjust procurement strategies as needed.

Logistics and Distribution:

• Coordinate with logistics providers to ensure the timely delivery of materials to support operational activities within the assigned area.
• Assist in the development and implementation of distribution strategies to minimize transportation costs and delivery times.
• Oversee the receiving, storage, and distribution of inventory at local sites, ensuring compliance with safety and regulatory guidelines.
• Implement procedures for handling returns and replacements of defective or excess items, maintaining accurate inventory records.

Team Support and Development:

• Provide guidance and support to the local inventory management team, ensuring adherence to company policies and procedures.
• Assist in conducting performance evaluations for team members and providing feedback to improve productivity and performance.
• Identify training needs and opportunities for team members, working with the Stores Lead to coordinate professional development initiatives.
• Promote a collaborative work environment, encouraging teamwork and communication among team members to achieve operational goals.

Reporting and Analysis:

• Prepare regular reports on inventory levels, turnover rates, and other key metrics for review by the Stores Lead and Geographical Area Head.
• Analyze inventory data to identify trends and assist in making informed decisions to support operational efficiency.
• Monitor and report on inventory-related financial metrics, ensuring transparency and adherence to budget constraints.
• Maintain accurate documentation of all inventory activities, ensuring data integrity for internal and external audits.

KEY STAKEHOLDERS

Internal Stakeholders:

• Projects Team
• TechnoCommercial Team
• Operations & Maintenance Team
• Regional Head

External Stakeholders:

• Vendors and Suppliers
• Logistics Providers
• Regulatory Agencies
• Auditors and Third Party Investigators

Qualifications

Educational Qualification:

Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or a related field. Master’s degree in Business Administration (MBA) or a related advanced degree is preferred.

Work Experience:

1+ year of experience in inventory management, supply chain, or logistics.

Experience in managing inventory in a regional or multi-site setting is preferred.

Preferred Industry:

Experience in gas distribution, oil and energy, utilities, or related sectors with a strong focus on inventory management and supply chain operations.