Secretary / Executive Assistant

Job Description:

• Provides high-level administrative support and assistance to the Executive Director and/or other assigned leadership staff.

• Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff.

• Arranges travel and accommodations for executives.

• Schedules and attends meetings on behalf of executives, taking notes and recording minutes.

• Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff.

• Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping.

• Represents the executive by attending meetings in the executive’s absence and speaking for the executive.

• Performs additional duties as assigned by executives.

• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.

• Excellent organizational skills and attention to detail.

• Excellent time management skills with a proven ability to meet deadlines.

• Ability to function well in a high-paced and at times stressful environment with a positive attitude.

• Extensive knowledge of Sales, office administration, clerical procedures, and recordkeeping systems.

• Extremely proficient with Microsoft Office or similar software and able to learn new or updated software.

• Ability to maintain confidentiality of information related to the company and its employees.

• Experience in overseeing budgets and expenses

• Experience in developing internal processes and filing systems