Back Office Executive

Key Responsibilities:

• Maintain and regularly update compliance documentation, including audit findings, CAPA logs, and compliance status reports.
• Ensure documentation consistency, version control, and alignment with ISO 9001, 45001, and 27001 requirements.
• Support internal and external audits: assist in preparation, coordination, and closure of non-conformities.
• Develop and manage trackers, reports, and presentations using MS Excel, Word, and PowerPoint.
• Liaise with departments to collect, validate, and consolidate data for audits and compliance checks.
• Maintain organized, secure, and up-to-date digital and physical compliance records.
• Assist in drafting and updating policies, procedures, and compliance calendars.
• Maintain and update employee records, HR databases, and personnel files.
• Support recruitment processes: resume screening, interview scheduling, and follow-ups.
• Assist with onboarding and exit formalities (documentation, checklists, coordination).
• Prepare and maintain attendance, leave, and shift records.
• Support payroll processing by providing accurate data on attendance, leaves, and incentives.
• Generate HR reports, MIS, and dashboards for management.
• Coordinate with employees for document collection and policy communication.
• Handle HR documentation: offer letters, appointment letters, confirmations, and letters.
• Support compliance activities (PF, ESI, labor law documentation) as required.
• Respond to internal HR-related queries professionally and confidentially.

Preferred Attributes:

• Highly organized and process-oriented.
• Proactive, reliable, and able to work independently.
• Familiarity with risk management, internal controls, or audit trail documentation.
• Adaptable to evolving compliance needs and deadline-driven environments.