Document Controller

Job Summary:

The Document Controller is responsible for managing, organizing, sharing and maintaining engineering documents and vendor documents in digital formats. This role ensures that documentation is accurate, up-to-date, securely stored, and easily accessible to authorized personnel along with up-to-date Master Deliverable List (MDL) / Document Control Index (DCI)

Key Responsibilities:

• Receive, register, and maintain control of all project documents.
• Ensure proper document formatting, naming, coding, and version control.
• Distribute and track documents in accordance with project or company procedures.
• Maintain confidentiality and security of documents in accordance with data protection and company policies.
• Collaborate with various departments to ensure documentation compliance and accuracy.
• Create and maintain document templates and document control procedures.
• Conduct regular audits of document management systems and update as required.
• Archive inactive records and ensure retrieval systems are efficient.

Qualifications:

• Diploma or equivalent; a degree or certification in records management, administration, or a related field is a plus.
• Proven experience as a document controller or in a similar administrative role.
• Proficient in MS Office (Word, Excel, Outlook) and document control software (e.g., Aconex, SharePoint, EDMS).
• Strong organizational and time management skills.
• Attention to detail and accuracy.
• Knowledge of industry standards related to document control (e.g., ISO 9001) is an advantage.

Preferred Skills:

• Excellent communication and interpersonal skills.
• Ability to work independently and under pressure.

Experience in [specific industry, e.g., construction, engineering, oil & gas, chemical] is a plus.