Account Executive (Accounting)

Job Profile: Finance Associate

Serene Stay, The Ghat House, Illam by the Ghat & Kanti Villa (4 Properties)

Position: Finance Associate

Location: Varanasi (Daily visit to ANY 2 properties)

Work Days: 6 days a week

Reporting To: Owner

Department: Finance & Operations

🔰 Role OverviewThe Finance Associate will manage and supervise the daily financial transactions, expense tracking, and reporting for 4 properties under Serene Stay & The Ghat House.

The candidate will physically visit 2 properties every day (as per schedule) to collect data, verify expenses, and cross-check revenue. Accuracy, reliability, and daily reporting discipline are mandatory.

• 📝 Key Responsibilities

1. Daily Financial Entry & Tracking

Record all daily financial transactions:

• Room revenue
• UPI/cash collections
• OTA payouts (Airbnb, Booking.com, Agoda, MMT etc.)
• Advance payments

Enter all daily property expenses:

• Housekeeping items
• Repairs & maintenance
• Staff purchases
• Vendor bills

Maintain separate property-wise ledgers for all 4 properties.

2. Daily Property Visits (2 Properties Per Day)Visit two designated properties every day for verification.

• Collect all bills, vouchers, receipts and confirm cash balance.
• Verify occupancy vs. revenue vs. reported entries.
• Ensure no mismatch between physical records and digital logs.

3. Bank & Digital Reconciliation

Match daily payments with bank statements and UPI records.

• Reconcile OTA payouts from Airbnb, Booking.com, Agoda, MMT.
• Maintain weekly settlement sheets for owner review.

4. Daily & Weekly Reporting

Submit Daily Finance Summary for all 4 properties:

• Revenue
• Expenses
• Cash in hand
• Bank vs. ledger difference
• Pending payments
• Share daily report on WhatsApp + update Google Sheet.
• Prepare weekly and monthly reports with insights.

5. Cash Handling & Control

Ensure responsible use of money across properties.

• Flag unusual or high expenses immediately.
• Ensure all expenses have proper bills/receipts/photos.

6. Coordination With Property StaffWork closely with property managers and caretakers.

• Follow up daily for missing bills or incorrect entries.
• Support staff in maintaining clean financial processes.

• 📌 Mandatory Requirements
• Ability to visit 2 properties daily without fail.
• Must be digitally smart: Google Sheets, Excel, WhatsApp, OTA dashboards.
• 6-day working week (1 weekly off).
• Strict discipline with daily reporting.
• High honesty, accuracy, and attention to detail.
• Basic accounting knowledge required.
• Must maintain confidentiality of financial records.

⭐ Desired Skills

• Experience in hotel/restaurant finance preferred.
• Strong communication in Hindi/English.
• Good numerical skills and record-keeping habits.
• Ability to work independently with responsibility.

🎯 Goal of the RoleTo ensure clean, transparent, and accurate daily finance tracking across 4 properties, giving the owner a clear picture of revenue, expenses, and performance at all times.