Accounts and Admin Executive

Posting accounting entries, Record Keeping, Receivable and Payable management, Statutory Compliance and Returns filing-GST, TDS, Professional Tax, ESI etc. Should be fluent in English and have working experience in any ERP Accounting Software other than Tally ERP 9.

1.    Accounting Entries

1.1.  Accounting vendor invoices, debit notes, credit notes after verification

1.2.  Posting bank and cash book entries including reconciliation

1.3.  Scanning all the vendor invoices, debit notes, credit notes, expenses, challans, sales invoices and upload in the ERP system and shared folders

1.4.  Filing all the accounting vouchers after verification from the manager

2.    Receivable management

2.1.  Preparation of invoices as per the quotations and the costs incurred within the timelines

2.2.  Coordinate with the customers and ensure all the invoices are accounted by them

2.3.  Coordinate with the customers about the payment status of the invoices by sending periodic emails and scheduling calls

2.4.  Reconciliation of statements with customers on a regular basis

3.    Payable management

3.1.  Obtain invoices, debit notes and credit notes from the vendors as per the quotations and account them

3.2.  Ensure that the vendors are paid on time as per the credit policies of the companies

3.3.  Reconciliation of statement with vendors on a regular basis and obtain No Due Certificates

4.    Statutory Compliance – GST, TDS, Professional Tax, ESI, PF, Income Tax etc

4.1.  Tax payments to be done without interests/penalties

4.2.  Filing GSTR1, GSTR3B, TDS, ESI, Professional Tax and other statutory returns before due dates

4.3.  GST input credit reconciliation. Coordinate with vendors and ensure vendors upload all the invoices in the GST website and there is no tax credit mismatch between our ITC claim and the vendors data

4.4.  Preparation of statements including calculations/workings etc for the tax payments and returns

4.5.  Ensure all the tax records including returns, challans, workings, statements are maintained