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Rashtrapati Bhavan

Atul Kataria Chowk Gurgaon

Jai Malhar Hotels Private Limited

Personal Secretary

Ahmedabad (Rural) District Court

Krishna Nursery

Job Title: Executive Assistant to the CEO
Job Overview:
The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, ensuring effective and efficient operation of the executive office.
Responsibilities:
Calendar Management:

Manage and coordinate the CEO's calendar, scheduling meetings, appointments, and travel arrangements.

Communication:

Screen and prioritize emails, phone calls, and other communications for the CEO.
Draft and prepare emails, reports, presentations, and other correspondence on behalf of the CEO.

Meeting Coordination:

Plan, organize, and coordinate meetings, conferences, and special events for the CEO.
Prepare meeting agendas, materials, and take minutes when necessary.

Travel Arrangements:

Arrange domestic and international travel for the CEO, including flights, accommodation, and transportation.

Information Management:

Maintain confidentiality and handle sensitive information with discretion.
Organize and maintain files, records, and documents related to the CEO's office.

Relationship Management:

Act as a liaison between the CEO and internal/external stakeholders, including board members, clients, and employees.

Research and Analysis:

Conduct research and provide information to the CEO as needed for decision-making and strategic planning.

Task Delegation:

Assist the CEO in delegating tasks and follow up on the status of assignments to ensure completion.

Office Management:

Oversee the day-to-day operations of the executive office, including office supplies, equipment, and maintenance.

Special Projects:

Undertake special projects and assignments as directed by the CEO, which may involve collaboration with other departments.

Qualifications:
Bachelor's degree preferred.
Proven experience as an executive assistant or similar role.
Strong organizational and multitasking skills.
Excellent written and verbal communication skills.
Proficient in Microsoft Office Suite and other relevant software.
Ability to maintain confidentiality and handle sensitive information.
Strong interpersonal skills and the ability to work effectively with diverse personalities.

Attributes:
Professionalism and a high level of integrity.
Proactive and resourceful problem-solving skills.
Ability to work independently and take initiative.
Exceptional attention to detail.
Adaptability and flexibility in a fast-paced environment.



On2Cook India

IGI Airport

Noida Electronic City


1.Should be able to travel all over India.
2.Should have good convincing skills.
3. Fluent in English.
4.Good communication skills .
5.Able to handle queries over phone.
6.Attends all the meeting with MD.



ExpoGlow Global Consultants

Personal Assistant

I.I.T.Main Gate

Worli

Key Responsibilities:
Calendar Management:

Schedule appointments, meetings, and events for the individual.
Coordinate and manage the individual's daily, weekly, and monthly calendar.

Travel Coordination:

Arrange travel plans, including flights, accommodations, and transportation.
Prepare travel itineraries and ensure all arrangements align with the individual's preferences and schedule.

Communication Management:

Screen and manage phone calls, emails, and other communications.
Draft and edit correspondence on behalf of the individual.

Task and Project Management:

Organize and prioritize tasks to ensure deadlines are met.
Manage special projects and initiatives as assigned.

Document Preparation:

Prepare documents, reports, and presentations as needed.
Maintain an organized filing system for both physical and digital documents.

Personal Errands:

Handle personal tasks such as shopping, banking, and other errands as requested.
Manage household-related responsibilities if applicable.

Confidentiality:

Maintain strict confidentiality regarding the individual's personal and professional matters.
Handle sensitive information with discretion.

Meeting Support:

Assist in the preparation for meetings, including agenda creation and document distribution.
Take meeting minutes and follow up on action items.

Relationship Management:

Liaise with external parties, including clients, partners, and stakeholders.
Build and maintain positive relationships on behalf of the individual.

Adaptability:

Be flexible and adaptable to changing priorities and responsibilities.
Handle unexpected challenges and urgent matters efficiently.




Rio Human Resources

Secretary / Executive Assistant

Vaibhav Khand

Roxanne Healthcare

College Square

Entally

Admin Manager cum Executive Assistant .


Only Female with 8-10 years experience in admin & operations, must be a team player and multitasking.
Job Description-
Very good communication skills,
Day to day admin,
Document handling,
Secretarial activities 
Letter drafting,
Inventory Management,
Event management,
Team handling and Coordination,
Office Management,
Process Innovation.

Salary 50k to 60k 

Job Location Kolkata. 

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