Key Responsibilities:

Manage Communications: Answer and direct phone calls, respond to emails, and handle inquiries professionally. Draft, proofread, and edit correspondence, reports, and documents.

Organize and Maintain Schedules: Coordinate meetings, appointments, and travel arrangements. Manage and update calendars and ensure prompt scheduling.

Data Entry and Record Keeping: Maintain digital and physical filing systems, ensuring accurate and timely data entry and document management.

Support Office Operations: Order office supplies, manage inventory, and liaise with vendors. Assist in maintaining office equipment and facilities.

Prepare Documents and Presentations: Prepare reports, presentations, spreadsheets, and other documents as required, ensuring they meet company standards.

Coordinate Events: Organize and set up company meetings, events, and training sessions, including arranging logistics and catering.

Assist in Financial Management: Process invoices, expense reports, and other financial documents, and assist with basic budgeting tasks.

Qualifications:

Education: bachelor's degree preferred.

Technical Skills: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and basic knowledge of office equipment and software.

Interpersonal Skills: Strong communication skills, both written and verbal. Ability to interact professionally with all levels of staff and management.

Organizational Skills: Excellent time management and multitasking abilities, with strong attention to detail.

Problem-Solving: Ability to work independently, prioritize tasks, and solve issues effectively.

Additional Requirements:

Confidentiality: Maintain discretion and confidentiality regarding sensitive information.

Adaptability: Flexibility to adapt to changing priorities and work well under pressure.