Personal Assistant
Shivangi Flowers
Personal Assistant
Shivangi Flowers
Marathahalli, Bengaluru/Bangalore
₹40,000 - ₹50,000 monthly
Fixed
₹40000 - ₹50000
Earning Potential
₹50,000
Job Details
Interview Details
Job highlights
84 applicants
Job Description
Job Responsibilities
- Support the MD directly as the go-to person for all needs, including daily administration, calendar
- management, travel schedules, project coordination, answering calls, etc.
- Provide administrative support and make administrative decisions on the executive’s behalf
- Conserve MD’s time by reading, researching, and routing correspondence; drafting letters and
- documents; collecting and analysing information; and initiating communications
- Provide personal support to the MD and their family, including managing personal appointments,
- travel arrangements, and reservations
- Travel along with MD or other executives if required for personal or professional support
- Prepare meeting rooms for appointments, coordinates schedules, and greet customers and clients
- prior to meetings.
- Assist in the preparation and follow-up of meetings, including taking minutes, tracking action items,
- and ensuring timely completion of tasks
- Manage and maintain office supplies, equipment, and inventories
- Field and rise to the occasion for various ad hoc requests
- Remind the MD of important tasks and deadlines
- Collate and file expenses and manage databases and filing systems
- Implement and maintain procedures and administrative systems
- Assist with personal errands, such as shopping, gift procurement, and coordinating family events
- Coordinate with household staff, contractors, and service providers to ensure smooth operations of
- personal matters
- Exercise discretion and maintain confidentiality with regards to personal matters and family affairs
- Job Qualifications
- Bachelor’s (preferred) or Diploma Degree required
- 3-5 years of experience as a Personal/Executive Assistant or in an administrative capacity
- Proven ability to manage a flexible schedule
- Strong attention to detail, ensuring accuracy in all tasks and communications
- Proficient in using computer systems, including MS Office and calendar management tools
- Ability to handle sensitive information and maintain confidentiality with a high level of discretion
- Proactive and resourceful, with the ability to anticipate needs and resolve issues independently
- Strong interpersonal skills, with the ability to interact effectively with individuals at all levels,
- including high profile individuals
- Flexibility to work outside regular business hours when required.
- Excellent verbal and written communication skills in English, and Hindi. Kannada is a plus
- Exemplary time management, organisational, prioritization, and planning skills
- Client services experiences a plus
Job role
Work location
Saroj Square, Silver Springs Layout, Munnekollal, Bengaluru, Karnataka 560037 Marathahalli, Bengaluru/Bangalore
Department
Admin / Back Office / Computer Operator
Role / Category
Front Office / Receptionist
Employment type
Full Time
Shift
Day Shift
Job requirements
Experience
Min. 2 years
Education
Graduate
Past role/category experience
Admin Management, Admin, Front Office / Receptionist, Front Office & Guest Services
English level
Good (Intermediate / Advanced) English
Regional language
Fluent in speaking Kannada, Hindi
Degree/ Specialisation
Any BBA, B.A in Office Management, Any B.A (Hons.), Any BBA (Hons.) (Atleast one)
Age limit
28 - 45 years
Gender
Female
About company
Name
Shivangi Flowers
Address
Saroj Square, Silver Springs Layout, Munnekollal, Bengaluru, Karnataka 560037 Marathahalli, Bengaluru/Bangalore
Job posted by Shivangi Flowers
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