Job Description: Admin & HR

Role Purpose:

The Administrator will provide essential administrative support to the company. This role will involve a variety of tasks, including office management, data entry, document preparation, and general administrative support.

Key Responsibilities:

Office Management:

1. Greet visitors and answer phone calls.

2. Arrange office repairs and maintenance.

3. Handle incoming and outgoing mail, packages, and deliveries.

4. Assist with event planning and coordination.

Correspondence:

1. Manage incoming and outgoing mail, emails, and phone calls.

2. Relay messages between staff, clients, and suppliers.

Scheduling:

1. Schedule meetings, appointments, and travel.

2. Arrange refreshments and catering for meetings and events.

Records Management:

1. Maintain office records, filing, and archiving.

2. Organize and update document databases.

Financial Support:

1. Track accounts and prepare and send invoices.

2. Use financial management software as needed.

Document Creation and Management:

1. Generate and distribute memos, letters, spreadsheets, forms, and faxes.

2. Ensure documents adhere to company standards and guidelines.

Meeting Support:

1. Take minutes at meetings.

2. Prepare and distribute meeting agendas and materials.

HR Duties:

Recruitment:

1. Assist with the recruitment process, including posting job advertisements, screening resumes, and scheduling interviews.

2. Onboard new hires and provide necessary documentation and information.

Employee Relations:

1. Address employee concerns and questions.

2. Maintain employee files and records.

3. Assist with performance reviews and evaluations.

Payroll and Benefits Administration:

1. Assist with payroll processing and benefits administration.

2. Ensure compliance with labor laws and regulations.

Training and Development:

1. Coordinate training programs and workshops.

2. Maintain employee training records.

Policy Development and Implementation:

1. Assist with the development and implementation of company policies and procedures.

Supplies Management:

1. Order office supplies as needed.

2. Maintain inventory of office supplies.

Interdepartmental Coordination:

1. Liaise with staff in other departments, suppliers, and contractors.

2. Coordinate with other departments on shared projects and tasks.

Required Skills and Qualifications:

1. Strong organizational and time management skills: Ability to prioritize tasks, meet deadlines, and work efficiently in a fast-paced environment.

2. Attention to detail: Ability to accurately and efficiently perform tasks with a high level of accuracy.

3. Proficiency in Microsoft Office Suite: Strong working knowledge of Word, Excel, PowerPoint, and Outlook.

4. Excellent communication skills: Ability to communicate effectively both verbally and in writing.

5. Problem-solving skills: Ability to identify and resolve issues in a timely and efficient manner.

6. Teamwork: Ability to work collaboratively with team members and colleagues from other departments.

7. Adaptability: Ability to learn new tasks and adapt to changing priorities.

8. High level of integrity and confidentiality: Commitment to maintaining confidentiality of sensitive information.

Preferred Qualifications:

1. Experience in a similar administrative role.

2. Knowledge of HR Systems

3. Experience working in a company with diverse business interests.