Executive Assistant

Plexonics Technologies

Industrial Area Phase I, Chandigarh

₹15,000 - ₹25,000 monthly

Fixed

15000 - ₹25000

Earning Potential

25,000

Work from Office

Full Time

Min. 1 year

Good (Intermediate / Advanced) English

Job Details

Interview Details

Job highlights

Urgently hiring

73 applicants

Benefits include: PF, Laptop

Job Description

Description: Executive Assistant

Job Purpose: To provide support for top-level executives by providing executive-level administrative support by providing clerical support, receiving clients and visitors, arranging travel and correspondence, and scheduling meetings. May also be responsible for training and supervising lower-level clerical staff.

Roles and Responsibilities

  • Manage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.
  • Answering and directing calls to appropriate executives and parties, taking messages.
  • Greeting visitors and determining access to appropriate parties.
  • Overseeing administrative policies within an organization and within the office; recommending changes as appropriate.
  • Opening, sorting, and distributing correspondence, including email, faxes, and snail-mail.
  • Reading and analyzing submissions, letters, agendas, memos and determining significance; routing to appropriate personnel in a timely and efficient manner.
  • Prepare reports, collect and analyze information; prepare presentations.
  • Develop and utilize historical information; provide retrieval of information. Record meeting discussions and provide minutes.
  • Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
  • Ensure operation of office equipment, order maintenance when necessary. Troubleshoot malfunction of office equipment.
  • Provide payroll processing. Answer questions regarding payroll. Provide quarterly tax reports and filing.
  • Maintain knowledge by attending professional and technical educational seminars and workshops; reviewing publications; establish professional and personal networks within the industry. Participate in societies relative to the business.
  • Data analysis; Proficient in Access, MS Word, Excel, Outlook. Perform filtering and sorting of data, V-lookup and other functions.
  • Coordinate finances, assist with budget preparation.
  • Train clerical staff on office equipment, policies and procedures, arrange for setup on new computers and logging of new employees in the database.
  • Meet with special interest groups or individuals on behalf of executives.
  • Prepare executive responses to routine memos, letters, or correspondence.
  • Prepare checks for signature and review.
  • Provide clerical and general office support to other offices. Delegate tasks and responsibilities to other staff members when appropriate.
  • Prepare and develop a records management system; maintain and recommend changes to the records system when appropriate.
  • Interact with customers when appropriate and problem solve. Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.
  • Evaluate policies to ensure they are in compliance with corporate rules and mission.

Job role

Work location

Industrial Area Phase I, Chandigarh, India

Department

Admin / Back Office / Computer Operator

Role / Category

Admin

Employment type

Full Time

Shift

Day Shift

Job requirements

Experience

Min. 1 year

Education

Graduate

Past role/category experience

Admin, Admin Management

English level

Good (Intermediate / Advanced) English

Gender

Any gender

About company

Name

Plexonics Technologies

Address

Industrial Area Phase I, Chandigarh, India

Job posted by Plexonics Technologies

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