Company Secretary

About Be Me: At Be Me, we are committed to empowering women with high-quality menstrual hygiene products that support comfort and sustainability. Our mission is to provide innovative solutions that promote well-being and self-care. As we grow, we seek a dedicated Company Secretary to ensure our operations align with legal standards and corporate governance best practices.

Job Summary: We are looking for an experienced Company Secretary who will oversee compliance with corporate regulations, maintain effective administration, and act as an essential advisor to the board and management team. The role requires a highly organized professional to ensure seamless communication and operations across the company's legal and governance framework.

Key Responsibilities:

1. Board Management:

• Coordinate, prepare, and distribute agendas, board packs, and minutes for board meetings and annual general meetings (AGMs).
• Ensure that board and committee decisions are accurately recorded and communicated.

1. Compliance and Legal Oversight:

• Maintain statutory registers and ensure the filing of all required documentation with regulatory bodies.
• Monitor changes in relevant laws and advise the company on necessary actions to remain compliant.
• Oversee the company’s compliance with corporate governance standards and liaise with regulatory authorities as needed.

1. Documentation and Record Keeping:

• Draft and review key company documents, including annual reports, resolutions, and shareholder communications.
• Maintain a comprehensive and confidential filing system for company documents.

1. Corporate Governance:

• Establish and uphold corporate governance policies to ensure that Be Me operates within the highest standards of ethics and legal compliance.
• Guide the board and management on their responsibilities and best practices in governance.

1. Advisory Role:

• Act as a point of contact for the board and senior management for legal and governance matters.
• Provide training and updates on governance practices to the board when necessary.

Qualifications and Experience:

• Education: Bachelor’s degree in Law, Business Administration, or a related field. Professional certification (e.g., ICSI) is required.
• Experience: Minimum of 3 years as a Company Secretary in a mid-to-large scale organization.
• Skills:
• Strong understanding of corporate law, governance, and compliance.
• Excellent organizational, written, and verbal communication skills.
• Proficiency in Microsoft Office Suite and board management software.

Key Attributes:

• High attention to detail and confidentiality.
• Ethical and proactive approach to corporate governance.
• Ability to work collaboratively with various departments.