Job Title: Executive Assistant to CEO & Co-Founder

Job Overview:

We are seeking an organized, proactive, and resourceful Executive Assistant to provide high-level administrative support to our CEO & Co-Founder. This role demands exceptional time management, attention to detail, and the ability to handle a range of responsibilities including email and calendar management, meeting coordination, presentation preparation, and other day-to-day tasks.

Key Responsibilities:

• Time Management:
• Maintain the CEO's calendar, scheduling meetings, appointments, and travel arrangements.
• Prioritize tasks and appointments, ensuring efficient use of the CEO's time.
• Email Management:
• Monitor and manage the CEO's inbox, prioritizing important communications and responding on behalf of the CEO when appropriate.
• Draft, proofread, and send emails and correspondence as needed.
• Meeting Coordination:
• Schedule and coordinate internal and external meetings, ensuring all necessary documents and information are prepared in advance.
• Prepare agendas, take meeting minutes, and track follow-up actions.
• Presentation and Document Preparation:
• Assist in creating presentations, reports, and other materials for meetings and conferences.
• Conduct research and gather data as required to support decision-making.
• Small Tasks Management:
• Handle day-to-day administrative tasks, such as expense reporting, filing, and office management duties.
• Execute personal errands and small projects as required by the CEO.
• Other Responsibilities:
• Act as a liaison between the CEO and various stakeholders.
• Handle any additional tasks assigned by the CEO in an efficient and timely manner.
• Maintain confidentiality and discretion at all times.

Qualifications:

• Proven experience as an Executive Assistant, Personal Assistant, or similar role.
• Exceptional organizational and time management skills.
• Strong verbal and written communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with other relevant software tools.
• Ability to multitask and prioritize effectively in a fast-paced environment.
• Professional demeanor and the ability to handle sensitive information with discretion.
• Ability to anticipate needs and proactively address them.
• Remote option is available as its a hybrid role.

Preferred Qualifications:

• Experience working in a startup or dynamic company environment.
• Familiarity with project management tools like Trello, Asana, or Slack.