Secretary / Executive Assistant
Spacebox
Secretary / Executive Assistant
Spacebox
Rajarhat, Kolkata/Calcutta
ā¹8,000 - ā¹10,000 monthly
Fixed
ā¹8000 - ā¹10000
Earning Potential
ā¹10,000
Job Details
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51 applicants
Benefits include: Travel Allowance (TA)
Job Description
[07/01, 8:08āÆam] Spacebox Design Studio: š“Role of project coordinator cum Site Supervisor
āThe role of a Project Coordinator cum Site Supervisor is a hybrid one, combining organizational and on-the-ground responsibilities. This person acts as a crucial link between the design team, clients, and contractors, ensuring projects run smoothly from conception to completion. Here's a breakdown of their key functions:
āProject Coordination:
šPlanning and Scheduling: Develops project timelines, milestones, and budgets, in collaboration with the design team.
šCommunication: Acts as the main point of contact for clients, contractors, and suppliers, keeping everyone informed of project progress and any changes.
šResource Management: Coordinates and allocates resources, including materials, equipment, and labor, to ensure projects stay on track.
šDocumentation: Maintains accurate project records, including contracts, invoices, and progress reports.
Problem Solving: Identifies and resolves any issues or conflicts that arise during the project lifecycle.
šSite Supervision:
šOn-site Management: Oversees day-to-day activities at the construction site, ensuring work is carried out according to the design specifications and safety regulations.
šQuality Control: Monitors the quality of workmanship and materials, ensuring they meet the required standards.
šContractor Management: Supervises and coordinates the work of various contractors, ensuring they adhere to the project schedule and budget.
Safety Compliance: Enforces safety regulations and procedures on site to minimize risks and ensure a safe working environment.
šProgress Monitoring: Tracks project progress against the schedule and budget, and reports any deviations to the project manager.
In essence, a Project
š“Coordinator cum Site Supervisor in an interior design firm is responsible for:
šBridging the gap between design intent and on-site execution.
Ensuring projects are completed on time, within budget, and to the required quality standards.
šMaintaining effective communication between all stakeholders.
šProactively identifying and resolving any issues that may arise.
šThis role requires a unique blend of organizational, communication, and technical skills. The individual must be detail-oriented, have strong problem-solving abilities, and be able to work effectively under pressure.
They should also have a good understanding of interior design principles, construction methods, and relevant safety regulations.
[08/01, 10:46āÆpm] Spacebox Design Studio: šJob role of Person assistant cum project coordinator in interior design firm
šThe job role of a Personal Assistant cum Project Coordinator in an interior design firm is a blend of administrative support and project management, requiring a diverse skill set. Here's a breakdown of the key responsibilities:
āPersonal Assistant Duties:
šCalendar Management: Managing the schedules of designers, architects, or other key personnel, arranging meetings, appointments, and travel.
šCommunication: Handling correspondence, including emails, phone calls, and mail, often acting as the first point of contact for clients and vendors.
Documentation: Preparing and editing documents, reports, presentations, and proposals.
šOffice Management: Maintaining office supplies, organizing files, and ensuring the smooth running of the office environment.
šClient Relations: Assisting with client communication, scheduling meetings, and ensuring client satisfaction.
Project Coordinator Duties:
šProject Planning: Assisting in defining project scope, goals, and deliverables.
šScheduling: Creating and maintaining project schedules, tracking deadlines, and ensuring timely completion of tasks.
šResource Management: Coordinating with vendors, suppliers, and contractors, ensuring the availability of necessary materials and resources.
šBudgeting: Assisting in budget preparation and monitoring project expenses.
šCommunication: Facilitating communication between project team members, clients, and other stakeholders.
Problem-Solving: Identifying and resolving project-related issues and challenges.
šDocumentation: Maintaining project documentation, including contracts, invoices, and progress reports.
Specific to an Interior Design Firm:
šSample Coordination: Ordering and organizing samples of materials, fabrics, and finishes.
šSite Visits: Accompanying designers on site visits and taking notes or photographs.
šVendor Liaison: Communicating with furniture suppliers, contractors, and other vendors specific to the interior design industry.
**Note -Essential Skills:
Organizational and Time-Management Skills: Ability to multitask, prioritize tasks, and meet deadlines.
Communication Skills: Excellent written and verbal communication skills.
Interpersonal Skills: Ability to build and maintain1 positive relationships with clients, colleagues, and vendors.
Job role
Work location
Sampurna Plaza, Street Number 87, Action Area I, Newtown, New Town, Kolkata, West Bengal, India
Department
Admin / Back Office / Computer Operator
Role / Category
Admin
Employment type
Full Time
Shift
Day Shift
Job requirements
Experience
Any experience
Education
12th Pass
Past role/category experience
Admin Management, Back Office, Admin
English level
Basic English
Age limit
18 - 25 years
Gender
Female
About company
Name
Spacebox
Address
Sampurna Plaza, Street Number 87, Action Area I, Newtown, New Town, Kolkata, West Bengal, India
Job posted by Spacebox
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