Secretary / Executive Assistant

Spacebox

Rajarhat, Kolkata/Calcutta

ā‚¹8,000 - ā‚¹10,000 monthly

Fixed

ā‚¹8000 - ā‚¹10000

Earning Potential

ā‚¹10,000

Work from Office

Full Time

Any experience

Basic English

Job Details

Interview Details

Job highlights

Fast HR reply

51 applicants

Benefits include: Travel Allowance (TA)

Job Description

[07/01, 8:08ā€Æam] Spacebox Design Studio: šŸ”“Role of project coordinator cum Site Supervisor 

ā­•The role of a Project Coordinator cum Site Supervisor is a hybrid one, combining organizational and on-the-ground responsibilities. This person acts as a crucial link between the design team, clients, and contractors, ensuring projects run smoothly from conception to completion. Here's a breakdown of their key functions:


ā­•Project Coordination:


šŸ“Planning and Scheduling: Develops project timelines, milestones, and budgets, in collaboration with the design team.

šŸ“Communication: Acts as the main point of contact for clients, contractors, and suppliers, keeping everyone informed of project progress and any changes.

šŸ“Resource Management: Coordinates and allocates resources, including materials, equipment, and labor, to ensure projects stay on track.

šŸ“Documentation: Maintains accurate project records, including contracts, invoices, and progress reports.

Problem Solving: Identifies and resolves any issues or conflicts that arise during the project lifecycle.


šŸ“Site Supervision:


šŸ“On-site Management: Oversees day-to-day activities at the construction site, ensuring work is carried out according to the design specifications and safety regulations.

šŸ“Quality Control: Monitors the quality of workmanship and materials, ensuring they meet the required standards.

šŸ“Contractor Management: Supervises and coordinates the work of various contractors, ensuring they adhere to the project schedule and budget.

Safety Compliance: Enforces safety regulations and procedures on site to minimize risks and ensure a safe working environment.

šŸ“Progress Monitoring: Tracks project progress against the schedule and budget, and reports any deviations to the project manager.

In essence, a Project 


šŸ”“Coordinator cum Site Supervisor in an interior design firm is responsible for:


šŸ“Bridging the gap between design intent and on-site execution.

Ensuring projects are completed on time, within budget, and to the required quality standards.

šŸ“Maintaining effective communication between all stakeholders.

šŸ“Proactively identifying and resolving any issues that may arise.

šŸ“This role requires a unique blend of organizational, communication, and technical skills. The individual must be detail-oriented, have strong problem-solving abilities, and be able to work effectively under pressure. 

They should also have a good understanding of interior design principles, construction methods, and relevant safety regulations.

[08/01, 10:46ā€Æpm] Spacebox Design Studio: šŸ“ŒJob role of Person assistant cum project coordinator in interior design firm


šŸ“The job role of a Personal Assistant cum Project Coordinator in an interior design firm is a blend of administrative support and project management, requiring a diverse skill set. Here's a breakdown of the key responsibilities:


ā­•Personal Assistant Duties:

šŸ“Calendar Management: Managing the schedules of designers, architects, or other key personnel, arranging meetings, appointments, and travel.

šŸ“Communication: Handling correspondence, including emails, phone calls, and mail, often acting as the first point of contact for clients and vendors.

Documentation: Preparing and editing documents, reports, presentations, and proposals.

šŸ“Office Management: Maintaining office supplies, organizing files, and ensuring the smooth running of the office environment.

šŸ“Client Relations: Assisting with client communication, scheduling meetings, and ensuring client satisfaction.

Project Coordinator Duties:


šŸ“Project Planning: Assisting in defining project scope, goals, and deliverables.

šŸ“Scheduling: Creating and maintaining project schedules, tracking deadlines, and ensuring timely completion of tasks.

šŸ“Resource Management: Coordinating with vendors, suppliers, and contractors, ensuring the availability of necessary materials and resources.

šŸ“Budgeting: Assisting in budget preparation and monitoring project expenses.

šŸ“Communication: Facilitating communication between project team members, clients, and other stakeholders.

Problem-Solving: Identifying and resolving project-related issues and challenges.

šŸ“Documentation: Maintaining project documentation, including contracts, invoices, and progress reports.

Specific to an Interior Design Firm:

šŸ“Sample Coordination: Ordering and organizing samples of materials, fabrics, and finishes.

šŸ“Site Visits: Accompanying designers on site visits and taking notes or photographs.

šŸ“Vendor Liaison: Communicating with furniture suppliers, contractors, and other vendors specific to the interior design industry.


**Note -Essential Skills:

Organizational and Time-Management Skills: Ability to multitask, prioritize tasks, and meet deadlines.

Communication Skills: Excellent written and verbal communication skills.

Interpersonal Skills: Ability to build and maintain1 positive relationships with clients, colleagues, and vendors.  

Job role

Work location

Sampurna Plaza, Street Number 87, Action Area I, Newtown, New Town, Kolkata, West Bengal, India

Department

Admin / Back Office / Computer Operator

Role / Category

Admin

Employment type

Full Time

Shift

Day Shift

Job requirements

Experience

Any experience

Education

12th Pass

Past role/category experience

Admin Management, Back Office, Admin

English level

Basic English

Age limit

18 - 25 years

Gender

Female

About company

Name

Spacebox

Address

Sampurna Plaza, Street Number 87, Action Area I, Newtown, New Town, Kolkata, West Bengal, India

Job posted by Spacebox

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