Responsibilities

• Calendar management for MD
• Responding to emails, phone calls, messages, document requests on behalf of MD
• Book meetings, set up conference calls and take messages
• Draft meeting notes, Minutes of the meeting and documents for MD
• Generating various MIS for the MD as and when required. Coordinating with the various departments for MIS reports, and any other important issue.
• Direct visitors to the appropriate departments or individuals
• Works closely and effectively with the MD to keep well informed of upcoming commitments and responsibilities, following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the organization and keeping the MD updated.
• Assist with relevant and timely data / updates to MD ensuring effective utilization of his time during meetings and reviews.
• Perform administrative tasks, including filing and photocopying
• Make travel arrangements
• Any other personal work of MD

Requirements and skills

• Excellent written and verbal communication skills in English
• Proficient in Microsoft Office suite
• Proven work experience as a Secretary or Administrative Assistant (Manufacturing industry experience preferred)
• Familiarity with office organization and optimization techniques
• High degree of multi-tasking and time management capability
• Integrity and professionalism
• High school diploma or higher