Senior Analyst - Loan Admin

Senior Analyst - Loan Admin

The Apex Group was established in Bermuda in 2003 and is now one of the world’s largest fund administration and middle office solutions providers.

Our business is unique in its ability to reach globally, service locally and provide cross-jurisdictional services. With our clients at the heart of everything we do, our hard-working team has successfully delivered on an unprecedented growth and transformation journey, and we are now represented by over circa 13,000 employees across 112 offices worldwide.Your career with us should reflect your energy and passion.

That’s why, at Apex Group, we will do more than simply ‘empower’ you. We will work to supercharge your unique skills and experience.

Take the lead and we’ll give you the support you need to be at the top of your game. And we offer you the freedom to be a positive disrupter and turn big ideas into bold, industry-changing realities.

For our business, for clients, and for you

Summary of Role

The Senior Associate is responsible for the day-to-day administration of borrowing base and collateral monitoring activities for Asset-Based Lending (ABL), structured credit, NAV financing, warehouse financing, and other secured lending facilities on behalf of investment manager clients.

The role supports the preparation and review of borrowing base reports, collateral reporting packages, compliance monitoring, and lender reporting requirements. The Senior Associate acts as a key point of coordination between borrowers, lenders, investment managers, and internal teams to ensure reporting obligations are completed accurately and within agreed timelines.

The successful candidate will possess a strong understanding of collateral administration, borrowing base mechanics, and finance documentation, together with excellent analytical, organizational, and communication skills.

 

The Candidate

The successful candidate will possess a strong understanding of borrowing base administration, collateral monitoring, Asset-Based Lending (ABL), private credit, structured finance, and secured lending products. They will demonstrate the ability to analyse collateral data, interpret finance documentation, and deliver accurate reporting within demanding deadlines.

The individual will be highly motivated, organised, and detail-oriented, with excellent analytical and communication skills. They will be capable of managing multiple priorities, building strong relationships with clients and lenders, and identifying issues proactively while maintaining a robust risk and control mindset

 

Main Responsibilities:

Borrowing Base Administration

·       Review borrower-submitted collateral reports, borrowing base certificates, receivables agings, inventory reports, and supporting documentation.

·       Validate borrowing base calculations in accordance with eligibility criteria, advance rates, concentration limits, reserves, and other transaction-specific requirements.

·       Prepare borrowing base reports and availability calculations for lender and client distribution.

·       Investigate reporting exceptions, data discrepancies, and eligibility issues.

·       Ensure calculations and reporting deliverables are completed accurately and within established deadlines.

·       Maintain supporting workpapers and audit trails for all calculations and adjustments.

 

Collateral Administration

·       Perform ongoing administration and monitoring of collateral portfolios across assigned transactions.

·       Review collateral eligibility and identify assets that may no longer qualify under financing agreement requirements.

·       Monitor concentration limits, collateral performance, and portfolio trends.

·       Process collateral additions, removals, substitutions, and updates within servicing systems.

·       Reconcile collateral data against source reports and supporting documentation.

·       Assist with preparation of collateral reporting packages for lenders, investment managers, and other stakeholders.

·       Escalate collateral exceptions, valuation concerns, and reporting issues as appropriate.

 

Documentation Review

·       Review and interpret financing agreements, borrowing base provisions, amendments, waivers, and related transaction documents.

·       Apply legal and contractual requirements to operational reporting procedures.

·       Assist in documenting transaction-specific reporting methodologies and procedures.

·       Escalate documentation ambiguities and questions to senior team members where necessary.

 

Client ad Lender Servicing

·       Act as a day-to-day contact for borrowers, lenders, investment managers, and service providers.

·       Respond to routine client and lender queries relating to borrowing base calculations, collateral reporting, and transaction activity.

·       Coordinate receipt of reporting packages and supporting documentation from borrowers and third parties.

·       Support the preparation of periodic reporting and management information.

 

Transaction Administration

·       Assist with priority of payments calculations and transaction cash flow reviews where applicable.

·       Support payment date administration, reporting cycles, and related operational activities.

·       Assist with onboarding new transactions and implementation of reporting procedures.

·       Support lifecycle events including amendments, refinancings, restructurings, and facility renewals.

 

Risk and Controls

• Follow established operating procedures and internal control requirements.
• Identify and escalate reporting exceptions, covenant issues, collateral concerns, and operational risks.
• Maintain complete documentation and supporting records for audit purposes.
• Support internal and external audits by providing requested information and workpapers

 

Process Improvement

• Identify opportunities to improve reporting efficiency and operational effectiveness.
• Participate in system enhancements, testing activities, and automation initiatives.
• Contribute to the ongoing development of policies, procedures, and controls

 

Qualifications, Skills and Experience:

• Bachelor's degree in Finance, Accounting, Economics, Business, or a related discipline.
• 3-5+ years of experience in collateral administration, borrowing base administration, private credit operations, loan administration, fund administration, structured finance, or secured lending.
• Experience preparing or reviewing borrowing base reports and collateral reporting.
• Understanding of collateral eligibility, advance rates, concentration limits, reserves, and availability calculations.
• Ability to interpret financing agreements and related legal documentation.
• Strong Excel and analytical skills.
• Strong attention to detail and organizational skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Knowledge and understanding of securities and other financial instruments Computer proficiency with advanced knowledge of Microsoft Office Suite, familiarity with Solvas (CDO-Suite) preferred

 

Role-Specific Competencies/Skills:

• Borrowing Base Administration
• Collateral Administration & Monitoring
• Asset-Based Lending Operations
• Finance Document Interpretation
• Lender & Client Reporting
• Data Analysis & Reconciliation
• Risk Identification & Escalation
• Transaction Administration
• Audit & Control Environment
• Process Improvement
• Stakeholder Coordination
• Operational Excellence

Disclaimer: Unsolicited CVs sent to Apex (Talent Acquisition Team or Hiring Managers) by recruitment agencies will not be accepted for this position. Apex operates a direct sourcing model and where agency assistance is required, the Talent Acquisition team will engage directly with our exclusive recruitment partners.

Experience Level

Senior Level