Procurement Analyst (Indirect Purchasing)

Procurement Analyst (Indirect Purchasing)

We are seeking a detail-oriented Procurement Analyst to support indirect purchasing operations. The role focuses on validating procurement documentation, updating pricing information in procurement systems, processing purchase orders, and coordinating with stakeholders to ensure seamless purchasing activities.

The ideal candidate will possess strong communication skills, basic technical proficiency, and the ability to manage multiple tasks in a fast-paced environment.

Preferred Skills and Competencies

• Strong team player with excellent interpersonal skills
• Effective verbal and written communication skills
• Proficiency in Microsoft Office applications, particularly Excel and Word
• Ability to learn new systems and processes quickly
• Strong organizational and time management skills
• Attention to detail and accuracy
• Flexibility to support business requirements across different work shifts

• Review and validate procurement handover documentation, including supplier quotations and supporting documents.
• Update pricing information in procurement systems based on approved documentation.
• Coordinate with buyers to resolve document discrepancies and incomplete information.
• Follow up with stakeholders to obtain required clarifications and approvals.
• Create and issue Purchase Orders (POs) based on buyer instructions.
• Prepare and distribute weekly and monthly operational reports.
• Maintain tracking tools and records in accordance with Service Level Agreement (SLA) requirements.
• Identify and recommend process improvement opportunities using Continuous Improvement, Kaizen, or Six Sigma methodologies.
• Build and maintain effective relationships with cross-functional stakeholders.
• Ensure procurement transactions are completed accurately and within defined timelines.

• Bachelor's degree in Business Administration (BA/BBA), Computer Applications (BCA), Science (BSc), or a related discipline.
• Minimum 1 year of experience in: 
  • Purchase/Procurement Operations, or
  • Invoice resolution and payment processing, or
  • Purchase Order creation and maintenance.
• Good working knowledge of Microsoft Excel, including data tracking and reporting.
• Basic understanding of procurement and purchasing processes.
• Strong written and verbal communication skills.
• Ability to manage workload effectively and meet deadlines.