Facilities Coordinator – Soft Services

Facilities Coordinator – Soft Services

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Role Purpose

Soft-services specialist on-site at a data center facility; owns end-to-end delivery of housekeeping, front office, pantry, landscaping, and allied soft-services operations across the building and its support infrastructure. Single point of accountability for soft-services SLA performance, team governance, and vendor/consumable management.

 

Key Responsibilities

Facility Upkeep & Housekeeping

• Own 24x7x365 housekeeping delivery across data halls, technical rooms, office areas, common areas, and building periphery
• Publish and enforce a 52-week cleaning and deep-cleaning calendar
• Ensure daily cleaning standards across workstations, lobbies, washrooms, staircases, and lifts
• Oversee periodic deep cleaning of critical/technical spaces, external areas, and water tanks
• Manage carpet, upholstery, and façade/glass cleaning per scheduled frequency

Front Office & Hospitality Services

• Supervise front office/reception to ensure prompt, professional handling of visitor and occupant requests
• Oversee pantry hygiene, stocking, and cafeteria operations in line with food safety standards
• Coordinate periodic health checks for pantry staff
• Oversee landscaping/horticulture upkeep and general material movement support

Environmental & Compliance Governance

• Ensure pest control and waste management services are delivered by vendors to agreed standards and statutory norms
• Oversee vendor compliance documentation for environmental and regulatory requirements
• Coordinate pre-monsoon and seasonal preventive readiness checks
• Support internal and external audit readiness for soft-services scope

Staffing & Vendor Management

• Deploy and manage housekeeping, pantry, front office, and allied staff per agreed structure
• Fulfill additional staffing demand within agreed turnaround time; manage uniform issuance
• Ensure timely salary disbursal and labour law compliance for deployed staff
• Coordinate with landlord facility teams on routine matters and resolve occupant complaints
• Hold vendors accountable to SLA across all soft-services scope; verify invoicing against contracted terms

Training & Safety

• Ensure mandatory training and certification are complete before staff deployment
• Conduct regular briefings on safety, grooming, and service standards
• Enforce PPE provisioning and usage; conduct periodic tool/equipment inspections
• Oversee background verification for all deployed staff prior to site access

Administration & Reporting

• Manage petty cash for ad hoc material procurement, with site approval
• Coordinate event management support as required
• Maintain consumable inventory with minimum buffer stock at all times
• Submit periodic performance reports (daily/weekly/monthly) to Site Lead, covering SLA/KPI adherence, staffing, training, safety, and consumable status
• Support quarterly business reviews and vendor performance reviews

 

Requirements

• Graduate in any discipline, preferably Hospitality, Facilities Management, or Hotel Management, with 4–6 years' experience in soft-services/housekeeping management, ideally within a data center, critical facility, or hospitality environment
• Proven experience managing multi-disciplinary soft-services teams directly or through vendors
• Working knowledge of environmental and statutory compliance governance (waste, pest control)
• Strong vendor and inventory management skills
• Proficiency in MS Office and reporting tools
• Strong communication and stakeholder management skills
• Working knowledge of relevant ISO/safety compliance frameworks
• Self-motivated and capable of managing multiple concurrent priorities with minimal supervision

Location:

On-site –Thane, MH

Scheduled Weekly Hours:

48

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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