Trade Execution Coordinator - Bulk Execution and Containers Execution

Job Purpose and Impact

Execute shipment of commodities in breakbulk/tanker vessels while coordinating with internal and external counterparties/agencies ensuring compliance and quality management. 

Key Accountabilities

End To End Trade Execution : Pre-shipment, post-shipment and Finalization (60%)

• Ensure seamless execution for bulk vessel shipments, involving contracts management, planning, execution and finalization of shipment, independently with minimal supervision.
• Handle contractual notices : Nomination, chartering advice, appropriation,extension and FM notices.
• working with Financial Structures to get L/C’s confirmed and attention to detail knowledge on L/C checks/execution.
• Documents creation & presentations under various payment terms including CAD, Letters of Credit etc.
• Independently manage operational escalations
• Support updation of  SOP’s.
• Perform compliance screening of vessels.
• Execute paper trade settlements(circles/washouts/string)
• Support backup planning
• Induct & train new team members.
• Manage LOI issuance process and ensure risk aversion in the exection.
• Provide information,documents and reports for audits.post audit adhere to corrective action plan prepared by business.
• Handling disputes on quality,shrinkage,LOP’s and fumigation.
• Handling month end activities and support month end reconciliation of P&L.

Communication (30%)

• Maintain and develop relationships with intercompany/3rd party customers, vendors, traders  and other business partners.
• Review of open contracts with business in reference to shipment planning.
• Closely work with finance, trader and Middle office teams on month end closure process.

Process improvement (10%)

• Under guidance work on opportunities to optimize costs and Time efficiency.
• Conduct routine risk analysis on execution plans/contracts to provide recommendation for next steps.
• Under direct supervision, participate in process improvement analysis to search for process efficiency opportunities and deliver data driven recommendations

Qualifications

• Post graduate in any field (preferably In Interntional Busines or Export/Import Documentation)
• Fluent in both written and spoken English
• Proficiency in Analytical tools, MS Office (word/excel/Power Point/PBI/Aries etc.),
• Minimum 3-5 Years of exp in the Field of Supply Chain, Shipping & Documentation.
• Flexible and adaptive to changing conditions in the business/markets/industry.
• Effective decision making and problem solving skills.
• Knowledge regarding vessel handling and port operations.
• Knowledge in grains and other Agri commodities handling.
• Understanding of WCR implications and other Trade Execution related metrices.
• Should be well versed with GAFTA/FOSFA/NAEGA/ANEC contracts and it’s application.
• Knowledge of UCPDC/LCs/INCOTERMS etc