Executive - Billing & MIS

Executive - Billing & MIS

Responsibilities

Billing and Invoice Verification:

Ensure the accurate measurement and verification of completed work for all services rendered, ensuring that the quantity and quality of work align with agreed terms.

Process and upload verified invoices into the billing systems, such as SAP or ARIBA, while ensuring all transactions comply with the terms and conditions outlined in service agreements and contracts.

MIS Reporting and Data Maintenance:

Generate and maintain comprehensive reports detailing operational performance, maintenance activities, and the status of services, ensuring the data is accurate and up-to-date.

Ensure that all reports are submitted to relevant stakeholders within the specified deadlines, adhering to established timelines and communication protocols for smooth information flow.

Vendor Management Support:

Assist in the creation and ongoing maintenance of vendor records for services, ensuring all relevant information is accurately captured and updated in the vendor management system.

Monitor and ensure that the services delivered by vendors consistently meet the agreed contractual obligations, supporting effective management and oversight of vendor relationships.

Work Order Management:

Support the creation, tracking, and closure of work orders for ongoing maintenance and service activities, ensuring all necessary information is recorded and accessible for future reference.

Ensure that work orders are processed efficiently in line with operational requirements and are closed promptly once all maintenance tasks have been completed and verified as satisfactory.

Service and Asset Documentation:

Maintain accurate and detailed records of all maintenance and servicing activities performed on equipment and assets, ensuring documentation is thorough and easily accessible for future audits and reporting.

Ensure that all service reports, completion certificates, and asset condition assessments are accurately documented, reviewed, and stored for future reference and regulatory compliance.

Monitor Budget Allocations and Expenditures:

Track and analyze budget utilization across projects or departments to ensure adherence to allocated funds.

Prepare periodic financial summaries and variance reports to highlight deviations and recommend corrective actions.

Compliance Monitoring for Operational Activities:

Ensure that all maintenance and operational activities comply with established health, safety, and environmental standards, regularly reviewing procedures to identify areas of improvement.

Assist in conducting internal audits of maintenance processes, ensuring that all activities meet regulatory requirements and supporting compliance with industry standards for service delivery.

Key Stakeholders - Internal:

Head - Engineering Services

Finance Team

Operations Team

HR Team

Procurement Team

Compliance Team

Key Stakeholders - External:

Vendors and Contractors

Regulatory Authorities

Service Providers

Qualifications

Educational Qualification:

Bachelor’s Degree in Engineering, Business Administration, or a related field from a recognized university.

A management degree is preferred.

Work Experience:

3-5 years of experience in contract management, accounting, billing processes, or MIS within an engineering or maintenance environment.