Administrative Assistant (Mumbai)

What Role You Will Play in Our Team

We are seeking a highly organized and detail-oriented Administrative Coordinator to provide administrative, procurement, contract management, and operational support across business functions. This role will be responsible for managing procure-to-pay (PtP) activities, invoice processing, purchase order administration, supplier coordination, contract tracking, event management, and general business support while ensuring compliance with company policies and operational standards.The ideal candidate will collaborate with internal stakeholders, procurement teams, finance, suppliers, and external service providers to support efficient business operations, maintain accurate documentation, and drive process excellence.

What You Will Do

• Provide administrative and operational support to business units and leadership teams.
• Coordinate meetings, schedules, business events, and stakeholder communications.
• Manage invoice processing, purchase order maintenance, service requisitions, and payment workflows.
• Investigate and resolve invoice, PO, and procurement-related discrepancies.
• Support contract lifecycle management, documentation, supplier engagement, and contract compliance.
• Coordinate with vendors and service providers to ensure timely service delivery.
• Plan and execute internal and external events within budget and timeline requirements.
• Maintain accurate records, documentation, and reporting.
• Support process improvement initiatives and ensure adherence to internal controls and compliance standards.

Skills/Qualifications

• Bachelor's degree in Accounting, Finance, Economics, Business Administration, Commerce, or a related field.
• Experience in administrative coordination, procurement support, finance operations, contract administration, or business operations.
• Knowledge of Procure-to-Pay (PtP) processes, invoice management, purchase orders, supplier coordination, and contract administration.
• Experience working with SAP (preferred) and Microsoft Office applications, particularly Excel, Word, PowerPoint, and Access
• Advanced professional proficiency in English and fluency in Hindi, Marathi.

Key Competencies

• Strong organizational, multitasking, and prioritization skills.
• Excellent verbal and written communication abilities.
• Strong stakeholder and supplier management capabilities.
• Analytical mindset with strong attention to detail.
• Problem-solving skills with a focus on process improvement and operational excellence.
• High level of integrity, accountability, and compliance awareness.

Your Benefits

EEO Statements

Functional Skills