Accounts Executive – Warehouse & Dispatch

Job Title: Accounts Executive – Warehouse & Dispatch

Job Summary

We are looking for a responsible and detail-oriented Accounts Executive to manage day-to-day accounting activities along with warehouse coordination and dispatch operations. The candidate will be responsible for maintaining accurate financial records, monitoring inventory, coordinating material dispatches, and ensuring proper documentation.

Key Responsibilities

Accounts & Finance

• Handle day-to-day accounting entries and maintain accurate financial records.

• Prepare and process sales invoices, purchase entries, debit notes, credit notes, and other accounting documents.

• Maintain expense records and supporting documents.

• Coordinate with the Chartered Accountant and management for accounting-related requirements.

• Prepare periodic reports related to sales, purchases, payments, receivables, and expenses.

Warehouse & Inventory Management

• Maintain proper records of inward and outward material.

• Update stock and inventory records regularly.

• Coordinate with the purchase and sales teams regarding material availability.

• Conduct physical stock verification and reconcile differences with system records.

• Ensure proper labeling, identification, and storage of materials.

• Monitor stock movement and report shortages or discrepancies to management.

Dispatch & Logistics

• Plan and coordinate timely dispatch of materials to customers.

• Prepare dispatch-related documents such as invoices, delivery challans, e-way bills, packing lists, and transport documents.

• Coordinate with transporters, courier companies, and customers for dispatch and delivery.

• Ensure proper packing and safe handling of materials before dispatch.

• Track dispatched consignments and follow up until successful delivery.

• Maintain dispatch records and proof of delivery.

• Coordinate internally to ensure urgent and priority dispatches are completed on time.

General Responsibilities

• Maintain proper filing and documentation of all accounts, warehouse, and dispatch records.

• Coordinate with internal departments for smooth day-to-day operations.

• Identify and report any discrepancies in accounts, stock, or dispatch activities.

• Follow company policies and maintain confidentiality of financial and business information.

• Perform other duties assigned by management as required.

Required Qualifications

• Bachelor's degree in Commerce (B.Com), Accounting, Finance, or a related field.

• Knowledge of Tally, ERP, or accounting software will be preferred.

• Good knowledge of MS Excel and Microsoft Office.

• Basic understanding of GST and accounting procedures.

Required Skills

• Strong attention to detail and accuracy.

• Good organizational and time-management skills.

• Ability to handle multiple responsibilities.

• Good communication and coordination skills.

• Basic knowledge of warehouse and inventory management.

• Experience in dispatch and logistics coordination will be an advantage.

Experience

Preferred: 1–3 years of experience in Accounts, Inventory, Warehouse, or Dispatch operations.