Human Resource Executive

Recruitment & Candidate Database

● Maintain a proper database of candidates for current and future hiring requirements.

● Conduct interviews and take follow-ups.

● Keep records of shortlisted, rejected, pending, and future-fit candidates even if immediate closure is not

done.

Employee Communication & Coordination

● Prepare and share formal communication related to leaves, meetings, employee gatherings,

announcements, and internal updates.

● Coordinate with store and factory employees.

● Maintain professional communication between management and employees.

Attendance, Leave & Salary Support

● Maintain attendance, leave records, weekly offs, and approved leave data of employees.

● Calculate monthly leaves and support salary calculation based on attendance and leave records.

● Coordinate leave planning and ensure employees follow the required leave approval process.

HR Documentation

● Draft and maintain HR documents such as policies, offer letters, appointment letters, job descriptions,

forms, letters, and employee records.

● Maintain employee folders and ensure all HR documents are properly filed and updated.

● Support management in preparing HR communication and basic policy documents as required.

Training & Employee Development Support

● Prepare basic training modules, presentations, video learning content, and employee training material as

suitable for the team.

● Coordinate live training, video-based training, and new employee orientation.

● Track employee training participation and maintain training records.

Onboarding & New Joiner Support

● Manage new joiner documentation and onboarding formalities.

● Introduce new employees to the team and explain basic company processes, rules, and expectations.

● Support new employees during their initial joining and training period.

CRM & Sales Team Follow-up Support

● Maintain assigned lead data in CRM and ensure proper data entry discipline.

● Take follow-ups with the sales team for pending lead updates, customer follow-ups, and CRM completion.

HR Operations

● Maintain HR calendar for interviews, leaves, meetings, employee activities, and training schedules.

● Coordinate with store and factory employees regarding leave plans, meetings, and work-related updates.

● Support other day-to-day HR and administrative operations as assigned.

Skills & qualifications

● Education: BBA / MBA in Human Resources, Business Administration, or a related field.

● Experience: 0 to 1 year of experience in HR, recruitment, administration, or employee coordination.

● Good general HR understanding with a willingness to learn practical HR operations.

● Good communication and coordination skills.

● Ability to draft basic professional documents, emails, letters, and HR communications.

● Basic knowledge of MS Word, MS Excel, Google Sheets, and Google Drive.

● Ability to maintain candidate database, employee records, leave data, and HR folders properly.

● Strong follow-up ability and attention to detail.

● Ability to maintain confidentiality of employee and company information.

● Languages: Hindi and Gujarati preferred; working knowledge of English is an added advantage, but is not

mandatory.