Import Export Executive

Import Documentation Executive – Job DescriptionJob Responsibilities:

• Handle complete import documentation process from shipment booking to cargo clearance.
• Prepare and verify import documents such as Bill of Lading, Commercial Invoice, Packing List, Certificate of Origin, Insurance, and other required documents.
• Coordinate with suppliers, shipping lines, freight forwarders, CHA/customs brokers, and transporters.
• Track vessel schedules, ETA, container arrival, and delivery status.
• Coordinate with CHA for Bill of Entry filing and customs clearance.
• Verify HS codes, product descriptions, quantities, weights, and invoice details.
• Maintain accurate records of import shipments and documentation.
• Follow up for original documents and ensure timely submission to concerned parties.
• Coordinate for container release, transportation, and delivery after customs clearance.
• Handle documentation related to import payments, bank documents, and compliance requirements.
• Maintain shipment-wise files and records for audit and future reference.
• Resolve documentation discrepancies and coordinate with relevant departments for corrections.

Required Skills:

• Knowledge of Import/Export documentation and procedures
• Basic knowledge of Customs, CHA, Shipping Lines & Freight Forwarding
• Good communication and coordination skills
• MS Excel and MS Office knowledge
• Attention to detail and document accuracy
• Ability to manage multiple shipments simultaneously
• Experience with DGFT, ICEGATE, Bill of Entry and import procedures is an advantage.

Experience: 1–5 years in Import Documentation / Import Operations / Logistics.