Tender Executive

JOB DESCRIPTION

Position: Government Tender & Exhibition Executive

Department: Business Development / Events

Experience: 1–4 Years

Qualification: Any Graduate

Location: Ahmedabad / Gujarat

Job Summary :

We are looking for a proactive and detail-oriented Government Tender & Exhibition Executive to manage government tender activities, exhibition projects, presentations, documentation, and client coordination.

Key Responsibilities :

Government Tender Work

• Search and identify relevant government tenders on e-tendering portals.
• Study tender documents, eligibility criteria, BOQ, technical specifications, and submission requirements.
• Prepare and manage tender documentation, quotations, technical proposals, and commercial proposals.
• Coordinate with internal teams for required documents and pricing.
• Ensure timely and accurate submission of tenders.
• Track tender status, corrigendums, deadlines, EMD, security deposits, and other requirements.
• Maintain proper records of submitted tenders and related documents.

Exhibition & Event Work

• Plan and coordinate government exhibitions, trade shows, conferences, and corporate events.
• Coordinate with vendors, fabricators, designers, production teams, and clients.
• Manage stall fabrication, branding, printing, installation, and dismantling activities.
• Coordinate on-site activities and ensure timely execution.
• Prepare event-related quotations, proposals, and presentations.

Presentation & Proposal

• Prepare professional PPT presentations, company profiles, proposals, and concept presentations.
• Develop event/exhibition concepts according to client requirements.
• Coordinate with the design team for creative presentations and layouts.
• Prepare project-related reports and documentation.

Client Coordination

• Communicate with government departments, PSUs, corporate clients, and vendors.
• Understand client requirements and coordinate internally for execution.
• Attend meetings and presentations with clients when required.
• Maintain professional relationships with existing and potential clients.

Required Skills

• Good knowledge of Government Tender / E-Tender process.
• Experience with tender portals such as GeM and other government e-tender portals.
• Good knowledge of MS Excel, MS Word and PowerPoint.
• Strong documentation and proposal-writing skills.
• Good communication and negotiation skills.
• Exhibition and event coordination knowledge.
• Ability to work under deadlines and manage multiple projects.
• Strong follow-up and coordination skills.

Preferred Candidate

• Experience in event management, exhibition, government projects, tendering, or corporate events.
• Candidates who have handled government/PSU tenders will be preferred.
• Knowledge of BOQ, quotation preparation, vendor coordination, and project execution will be an advantage.

Key Performance Areas (KPI)

• Number and quality of tenders submitted.
• Timely tender submission and documentation accuracy.
• Successful tender participation/conversion.
• Exhibition/event execution within timelines and budget.
• Client satisfaction and coordination.
• Quality of proposals and presentations.