Event Manager

Position: Event Coordinator

Company: RESOURCE

Location: Ahmedabad, Gujarat, with travel to event sites

Reports to: Project Manager / Production Manager

Role Summary

RESOURCE is looking for an organised, hands-on Event Coordinator to help plan and deliver events, exhibitions and temporary event infrastructure. The role involves coordinating with clients, internal teams, vendors and site staff from initial planning through setup, live event operations and dismantling.

Key Responsibilities

- Coordinate event requirements, schedules, layouts, production plans and execution details with clients and internal teams.

- Track approvals, drawings, branding content, material requirements, permissions and delivery deadlines.

- Coordinate with design, production, fabrication, procurement, transport and accounts teams.

- Obtain quotations, follow up with vendors and suppliers, and monitor orders, deliveries and work quality.

- Visit event sites to check measurements, access, utilities, setup progress and readiness.

- Support the setup and operation of hangars, pagodas, exhibition stalls, stages, truss, LED, signage, lounges and other event infrastructure.

- Maintain event checklists, contact lists, work orders, progress reports and records of changes.

- Communicate schedule changes or site issues promptly and help resolve them with the relevant teams.

- Coordinate on-site staff and vendors during installation, event days and dismantling.

- Monitor work against approved designs, timelines, budgets and safety requirements.

- Prepare event closure notes and assist with vendor bills, client documentation and post-event reporting.

Required Qualifications and Experience

- Graduate or diploma holder in Event Management, Hospitality, Business Administration or a related field.

- 2–4 years of experience in event coordination, exhibitions, production or project execution preferred.

- Freshers with strong coordination and communication skills may also be considered.

Skills and Competencies

- Strong planning, follow-up and organisational skills.

- Clear communication and confidence in dealing with clients, vendors and site teams.

- Ability to manage several tasks and deadlines at the same time.

- Practical problem-solving skills and composure under pressure.

- Working knowledge of MS Office, especially Excel, Word and PowerPoint.

- Familiarity with AutoCAD drawings or event layouts is an advantage.

- Proficiency in English, Hindi and Gujarati preferred.

- Willingness to travel and work on-site, including evenings, weekends and event days when required.

Ideal Candidate

A dependable, detail-oriented coordinator who takes ownership of follow-ups, works well with different teams and is comfortable handling both office planning and on-site event execution.

Compensation: As per experience and company norms.