Export And Sales Coordinator

Company Profile: We are a leading manufacturer of Bimetallic Screws & Barrels catering to domestic and international plastic processing industries. We are seeking a detail-oriented and proactive professional to manage export-import sales and documentation, customer quotations, proforma invoices, and coordination with internal teams and overseas customers.

• Key Responsibilities:
• Connecting with international clients to promote our product and supporting them in sales and after-sales services.
• Export & Import Documentation: Prepare and manage export documentation including:
• Commercial Invoice
• Packing List
• Certificate of Origin
• Shipping Instructions
• Bill of Lading coordination
• Export declarations and related documents
• Coordinate with freight forwarders, CHA, shipping lines, and logistics partners.
• Ensure compliance with export-import regulations and documentation requirements.
• Maintain records of export/import transactions and shipment status.
• Sales Support & Coordination: Prepare customer quotations based on inputs from the sales team.
• Generate and issue Proforma Invoices (PI).
• Follow up with customers regarding quotation approvals and order confirmations.
• Coordinate between customers, sales team, production, and dispatch departments.
• Update order status and delivery schedules to customers.
• Maintain customer communication records and sales documentation.
• Order Processing: Receive and process customer purchase orders.
• Verify order details and coordinate with production planning.
• Monitor order execution from order receipt to final dispatch.
• Ensure timely documentation and shipment of export orders.
• Reporting & MIS: Maintain export and sales-related reports.
• Prepare shipment tracking and order status reports.
• Maintain digital and physical documentation records.

• Required Qualifications: Bachelor's Degree in Commerce, Business Administration, International Business, or related field.
• 2–5 years of experience in Export Documentation, Sales Coordination, or Commercial Operations.
• Experience in manufacturing industry preferred.
• Knowledge of export-import procedures and documentation.
• Good command of English communication (written and verbal).
• Required SkillsExport Documentation
• Import Documentation
• Quotation Preparation
• Proforma Invoice Preparation
• Customer Coordination
• MS Excel & MS Office
• ERP Software Knowledge (preferred)
• Documentation Management
• Communication & Follow-up Skills
• Attention to Detail