HR And Backoffice Admin

Back Office Executive Cum HR/Admin – Job Description

Position: Back Office Executive Cum HR/AdminDepartment: Administration / Human ResourcesLocation: AhmedabadReporting To: Manager / Director

Key Responsibilities

Back Office Operations

Handle day-to-day back office activities including data entry, documentation, and record maintenance.

Maintain files, Account, Petty Cash Management, reports, and official correspondence (letters & emails).

Coordinate with internal departments for smooth workflow and operational support.

Assist in preparing quotations, invoices, purchase orders, and office reports.

Maintain digital and physical records in an organized manner.

HR Responsibilities

Assist in recruitment activities such as screening resumes, scheduling interviews, and onboarding new employees.

Maintain employee records, attendance, leave records, and HR documentation.

Support payroll coordination, salary processing, and compliance documentation.

Assist in drafting HR policies, appointment letters, offer letters, and exit formalities.

Coordinate employee engagement activities and internal communications.

Administration Responsibilities

Manage office administration tasks including stationery, inventory, and vendor coordination.

Handle travel arrangements, schedules, and office logistics.

Ensure smooth functioning of office infrastructure, manage house keeping and facilities.

Support compliance-related documentation and audits if required.

Liaise with government offices, vendors, and service providers when needed.

Required Skills & Qualifications

Graduate in any discipline.

1–3 years of experience in Back Office / HR / Admin role.

Proficient in MS Office (Word, Excel, PowerPoint).

Good communication and drafting skills.

Strong organizational and multitasking abilities.

Knowledge of basic HR practices, payroll, and labor compliance is an advantage.

Personal Attributes

Detail-oriented and well-organized

Confidentiality and integrity

Ability to work independently and in a team

Time management and problem-solving skills