MIS Executive

Job Title: MIS Executive & Site Operations Coordinator

Location: On-Site / Field Visits & Main Office

Job Type: Full-Time

Job Overview

We are looking for a proactive and detail-oriented MIS Executive & Site Operations Coordinator. In this dual-capacity role, you will be responsible for end-to-end operational data management, tracking key business metrics, and visiting physical sites/project locations to perform ground-level audits, verify operational progress, and map field workflows.

Key Responsibilities

1. Business Operations & Data Management (MIS)

Collect, compile, and analyze daily, weekly, and monthly operational performance data across operational teams.

Prepare, maintain, and present clear dashboards and management reports (Daily Progress Reports, Stock/Inventory Logs, Financial Tracking, Attendance).

Streamline business processes by implementing standard reporting templates and data-entry practices.

Identify operational bottlenecks, variances, and errors in report submissions, escalating discrepancies to senior management.

2. Site Visits & Field Coordination

Conduct regular site visits to project locations, dealer centers, or operational hubs as per schedule or business requirements.

Verify ground reality against internal operational reports (e.g., job completion status, material usage, quality checks, equipment status).

Gather real-time field feedback from site teams, contractors, or customers to improve workflow efficiency.

Capture photos, inspection logs, and site notes during visits to update management with accurate ground-level data.

3. Cross-Functional Coordination

Serve as a direct bridge between the field workforce/site managers and backend office leadership.

Coordinate material movement, dispatch schedules, and inventory planning based on live site demand.

Follow up on pending tasks, customer complaints, and installation/project timelines to ensure zero operational lag.

Required Skills & Qualifications

Education: Bachelor’s degree in Business Administration, Operations Management, Computer Science, Commerce, or a related field.

Technical Proficiency:

Advanced knowledge of MS Excel / Google Sheets (Pivot tables, VLOOKUP/XLOOKUP, conditional formatting, basic data modeling).

Familiarity with MIS tools, reporting software, or ERP systems is a strong plus.

Operations & Field Aptitude: Willingness and physical ability to travel locally for scheduled site visits.

Analytical Mindset: High attention to detail with an ability to spot discrepancies between report figures and ground realities.

Communication: Strong verbal and written communication skills in English and local languages to coordinate seamlessly between ground staff and upper management.

Key Performance Indicators (KPIs)

Accuracy and timeliness of daily/weekly operational reports.

Audit compliance rate between field verification and internal MIS data.

Turnaround time in identifying and resolving field-level operational delays.