Tender Executive

Full job description

Knowledge in Firesystems products will be preferred, including fire alarm systems, fire extinguishers, PA (Public Address) systems, access control systems, gas suppression systems, data and voice solutions, IBMS (Integrated Building Management Systems), and fire-fighting equipment.

1) Knowledge of the complete tendering and procurement process.

2) Functioned as Tender Executive and arranging documents as per Tender Requirement

3) Searching & Downloading of Tenders on all Govt/PSUs Websites and making a list.

4) Filling tenders, knowledge of tender and can evaluate & understand the eligibility criteria of the tender, understand the targets, shortlist the tender accordingly.

5) Preparing the proposals (Technical & Commercial)

6) Reviewing tender documents, scope of works, checking the feasibility for qualification, financial criteria, preparing presentations, risk matrix, information to top management to get approval for bidding.

7) Floating an enquiry and collection of offer with vendor negotiation,Analysis & Price comparison, updating costing works.

8) Getting through the contract terms and conditions, liquidity damages, performance guarantee, milestone, bank guarantee requirements, payment terms and special conditions, taxes and duties.

9) To identify risk and opportunity in the proposal pricing in order to mitigateinherent risk at tender submission stage.

10) To prepare tender review information in order to ensure methodology, pricing and margin contingency are adequately adhered to.

11) Coordinating with the internal team in the tendering process.

12) Maintaining one set of Tenders for Official records.

13) Coordinating with the Finance Team to get the EMD/ Security Deposit for the Tender

14) Maintaining MIS for the Tenders participated and also the EMD/Security Deposits submitted. Following up for a refund of the same on a regular basis.

15) Creation & Maintenance of all the Tender related Files in the office.

16) Full knowledge of GEM portal

17) Preparation and submission of different types Bank Guarantee's like Bid security

18) performance Bank Guarantees Meticulously following for getting back the BGs& DDs

19) Preparation of EMD and Bank Guarantee Statement

20) Handling of digital signature

21) Knowledge about MSME applications, renewals etc.