Warehouse Assistant

Key Responsibilities

• Ensure the availability of raw materials, ingredients, packaging materials and other supplies required for daily operations.
• Handle the receipt, inspection, storage, issue, transfer and dispatch of materials ensuring accurate entries in the ERP system.
• Verify received materials against purchase orders, invoices, delivery challans and Goods Receipt Notes (GRNs), including quantity, batch number, manufacturing date, expiry date and material condition.
• Coordinate with the QA/QC team for incoming material inspection and approval and ensure that only QA-approved materials are issued to production.
• Ensure proper storage conditions, stacking, palletization, labelling and identification of materials, preventing damage, temperature abuse and cross-contamination.
• Follow FIFO (First In, First Out) and FEFO (First Expiry, First Out) practices to ensure proper stock rotation and minimise material expiry and wastage.
• Maintain minimum and maximum stock levels and monitor slow-moving, non-moving, near expiry, expired and obsolete materials.
• Maintain accurate inventory records in ERP and monitor daily stock receipts, issues, transfers and dispatches.
• Conduct daily, weekly and monthly stock verification as required, investigate discrepancies and coordinate corrective actions.
• Manage internal material requests and coordinate with the Production team to ensure the timely supply of ingredients and packaging materials.
• Coordinate with QA/QC on material approvals, product release, temperature deviations and non-conformities and with the Purchase team on shortages, pending deliveries and supplier related issues. • Ensure proper segregation and identification of approved, rejected, quarantined and expired materials.
• Follow safe material-handling practices and maintain warehouse hygiene, housekeeping and compliance with applicable quality and safety standards.

Qualification & Experience

• Graduate in any discipline; a qualification in Supply Chain Management, Logistics or a related field is preferred.
• 2–4 years of experience in warehouse or inventory management, preferably in the food, dairy or FMCG industry.
• Experience in ERP-based warehouse operations and inventory management is preferred.

Key Skills & Competencies

• Good knowledge of warehouse operations, inventory control, stock verification and material handling.
• Working knowledge of ERP systems and warehouse-related entries.
• Understanding of FIFO, FEFO, batch traceability and material storage requirements.
• Good numerical, analytical and problem-solving skills.
• Effective communication and coordination skills to work with Production, QA/QC and Purchase teams.
• Attention to detail, accuracy in record-keeping and a strong focus on stock control and material safety.